Dispatch & Warehouse Coordinator

NOW HIRING: Dispatch & Warehouse Coordinator [ Temp to Hire]

Location: Indianapolis, Indiana 46239

Schedule: Monday-Friday: 7am-5:00pm with occasional Saturdays during busy months
Reports To: General Manager
Position: Full-Time | Immediate Opening

Keep Operations Moving. Make Every Day Count.

We’re looking for a dependable, organized, and proactive Operations Coordinator / Local Dispatch professional to join our Indianapolis team!

This is a hands-on role for someone who enjoys keeping things organized, solving problems, coordinating people and deliveries, and making sure daily operations run smoothly. Reporting directly to the General Manager, you’ll play an important role in connecting our drivers, customers, dispatch, and warehouse teams.

If you enjoy variety in your work and thrive in a fast-paced environment where no two days are exactly alike, this could be the opportunity you’ve been looking for!

What You’ll Do

Dispatch & Delivery Coordination

Schedule and dispatch local deliveries and drivers each day.

Communicate with drivers regarding routes, delivery schedules, and changes throughout the day.

Coordinate delivery times with customers and monitor deliveries to ensure timely completion.

Troubleshoot delivery delays and resolve scheduling or transportation issues.

Coordinate, manage, and schedule distribution projects.

Communicate effectively with customers, drivers, warehouse personnel, and management.

Warehouse & Distribution Operations

Help coordinate daily warehouse activities, staffing, and the movement of inbound and outbound household goods and freight.

Work closely with the Warehouse Manager to support efficient operations.

Assist with move preparation, including providing packing materials and other necessary supplies.

Step in to assist with hands-on warehouse duties as needed.

Help maintain a clean, safe, organized, and efficient facility.

Support operational safety initiatives and help ensure safe work practices.

Fleet, Equipment & Facility Support

Conduct pre-trip and post-trip truck inspections.

Help manage the local fleet, including scheduling maintenance and repairs.

Coordinate maintenance and repairs for forklifts and other warehouse equipment.

Schedule scale maintenance and repairs.

Operate the scale as needed, weigh trucks, print tickets, and collect applicable fees from non-company drivers.

Assist with ordering warehouse supplies, packing materials, tools, ice melt, and other operational necessities.

Help maintain the facility and ensure equipment and resources are ready for daily operations.

Administrative & Operational Support

Create and maintain Excel spreadsheets to track distribution projects and billing.

Assist with documentation, reporting, and other administrative tasks.

Help identify operational challenges and implement practical solutions.

Perform additional duties as needed to keep daily operations running smoothly.