Dispatch Coordinator

About the Role

This is a key operational role responsible for coordinating clients bulk fuel delivery network across New Zealand. Based in Mount Maunganui, you’ll manage daily scheduling, dispatch, inventory monitoring, and compliance processes to ensure customers receive their fuel safely, reliably, and on time. You’ll work closely with operators, customers, and the wider logistics team to maintain accuracy, efficiency, and high service standards.

You will work Monday to Friday during the initial training period (for around 3 months), before transitioning to a Sunday–Thursday roster once fully trained. $80,000-$100,000 plus incentives.

Duties

• Monitor fuel inventory levels, reconcile planned vs delivered volumes, and manage customer dip imports
• Plan and schedule daily fuel deliveries to optimise fleet utilisation and productivity
• Track terminal fuel allocations, identify supply issues early, and manage bunker supply requirements
• Maintain Journey Management Plans (JMP) and ensure full worktime, safety, and compliance standards
• Coordinate delivery incidents, site hazards, and vehicle maintenance requirements with operators and fleet management
• Maintain 100% data integrity for customer orders, load plans, KPI reporting, and operator roster updates
• Analyse KPI data to support continuous improvement and operational efficiency

What We’re Looking For

• Background in transport logistics, ideally heavy fleet dispatch, or bulk liquid/dangerous goods distribution
• Proficient Excel skills; experience with fuel scheduling systems is highly advantageous
• Exceptional attention to detail with proven accuracy in documentation and planning
• Ideally have an understanding of NZ transport worktime rules, fatigue management, and logbook compliance
• Calm, confident communicator
• Strong problem-solving skills and a collaborative team approach
• Legally entitled to work in New Zealand

About the Company

My client is a privately owned logistics company specialising in industry‑leading bulk fuel transport across New Zealand. With 25 years of experience, they’ve grown from a small, hardworking operation into a trusted nationwide provider built on strong values, safety, and doing the job right. Staff retention is excellent, and people stay because they’re valued, supported, and given room to grow. The company offers long‑term stability, competitive remuneration, and the chance to build a meaningful career within a respected national operation.