Dispatch Executive

Job Description Dispatch Executive

Position: Dispatch Executive
Department: Dispatch and Logistics
Industry: Manufacturing
Experience: 2 4 Years

Job Summary

We are looking for a responsible and organized Dispatch Executive to manage the timely and accurate dispatch of finished goods and materials from the manufacturing facility. The role involves coordinating with Production, Stores, Sales, Purchase, Accounts, and Transporters to ensure smooth and timely deliveries.

Key Responsibilities

• Plan and coordinate the dispatch of finished goods as per customer orders and delivery schedules.
• Verify material quantity, specifications, packing, and dispatch documents before shipment.
• Coordinate with the Production and Stores teams for material readiness.
• Arrange vehicles and coordinate with transporters/logistics partners for timely pickup and delivery.
• Prepare and maintain Delivery Challans, Invoices, E-Way Bills, LR/GR and other dispatch-related documents.
• Ensure that all dispatches are made against approved Sales Orders/Dispatch Instructions.
• Maintain daily dispatch records, vehicle details, transporter details, and delivery status.
• Track shipments and coordinate with transporters for timely delivery.
• Share dispatch details and tracking information with the concerned internal teams and customers, wherever required.
• Coordinate with the Accounts team regarding invoices and dispatch documentation.
• Ensure proper packing, loading, labeling, and documentation of materials before dispatch.
• Monitor loading activities and ensure safe handling of finished goods.
• Maintain proper records of returned, damaged, short-delivered, or rejected materials.
• Prepare daily/weekly/monthly dispatch reports and MIS.
• Ensure compliance with company SOPs related to material movement, dispatch, and logistics.
• Support reconciliation of dispatched quantities with ERP/system records and physical stock.
• Resolve day-to-day dispatch and transportation issues in coordination with concerned departments.

Required Skills

• Good knowledge of dispatch and logistics operations in a manufacturing environment.
• Working knowledge of MS Excel and ERP systems.
• Knowledge of E-Way Bill, GST invoices, Delivery Challans and LR/GR documentation.
• Good coordination and communication skills.
• Strong attention to detail and documentation skills.
• Ability to manage multiple dispatches and meet deadlines.
• Good knowledge of inventory and material movement processes.

Key Performance Indicators (KPIs)

• On-time dispatch and delivery
• Dispatch accuracy
• Documentation accuracy
• Transportation cost control
• Reduction in dispatch errors/damages
• Timely updating of dispatch records and MIS
• Customer delivery satisfaction

Disclaimer: This job posting and Location has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.