Dispatch Executive

JOB DESCRIPTION – DISPATCH CLERK

Designation: Dispatch Clerk

Department: Dispatch

Educational Qualification: BBA, BCom or Dispatch / Warehouse operations.

Location: Ponneri

Experience: 2-5 Years

Contact Mail Id: [email protected]

Contact Nos: 98413 32966 & 85250 00911

Salary: Rs.20,000/- to Rs.25,000/-

Job Purpose

To efficiently coordinate and maintain all dispatch-related activities, ensuring materials, documents, and goods are properly checked, documented, packed, and dispatched to the correct destination within the required timelines.

Key Responsibilities

• Dispatch Operations
• Prepare and process daily dispatches as per approved instructions.
• Verify materials against delivery challans, invoices, purchase orders, and dispatch documents.
• Coordinate with stores, production, purchase, accounts, and logistics teams for timely dispatch.
• Ensure the correct quantity and material are dispatched to the respective customer/site.
• Documentation
• Prepare delivery challans, dispatch notes, invoices, packing lists, and other required documents.
• Maintain proper records of all incoming and outgoing materials.
• Ensure dispatch documents are complete and properly authorized before dispatch.
• Maintain both physical and electronic dispatch records.
• Vehicle & Transport Coordination
• Coordinate with transporters and drivers for vehicle arrangements.
• Verify vehicle details and loading requirements before dispatch.
• Record vehicle number, driver details, dispatch time, destination, and material details.
• Follow up with transporters regarding delivery status.
• Material Verification & Loading
• Coordinate with the Stores/Production team for material availability.
• Check material quantity and identification before loading.
• Ensure materials are properly packed and safely loaded.
• Report any shortage, damage, or mismatch immediately to the concerned supervisor.
• System & Excel Updates
• Update daily dispatch details in Excel or ERP/software.
• Maintain dispatch registers and tracking sheets.
• Prepare daily/weekly dispatch reports as required by management.
• Track pending and completed dispatches.
• Coordination & Follow-up
• Coordinate with customers/sites regarding delivery requirements.
• Follow up on pending deliveries and proof of delivery (POD).
• Communicate any dispatch delays or issues to the concerned department.
• Maintain proper communication with internal and external stakeholders.
• Compliance & Safety
• Ensure dispatches are carried out according to company procedures.
• Follow safety requirements during loading and unloading activities.
• Ensure necessary transport and statutory documents are available with the shipment.

Required Skills

• Good knowledge of dispatch and logistics procedures.
• Basic knowledge of MS Excel and MS Office.

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Flexible schedule

Work Location: In person