Dispatcher / Administrative Coordinator

Overview:

We are seeking a detail-oriented and self-motivated Dispatcher and Administrative Coordinator to manage the daily workflow of booking freight, maintaining documentation, and ensuring financial accuracy. The ideal candidate is highly organized, adaptable, and able to balance multiple responsibilities while working remotely.

Responsibilities:

Load Booking / Dispatching (70%)

Search for and secure appropriate loads to maximize profitability.

Prepare cost analyses for each load to support decision-making.

Communicate with drivers and brokerages to successfully book freight.

Maintain accurate load files and submit required load documents promptly.

Invoicing (15%)

Prepare invoices for completed loads.

Submit invoices in accordance with client and broker guidelines to ensure timely payment.

Track payment receipts for all completed loads.

Data Tracking (10%)

Monitor and analyze load data to ensure ongoing profitability.

Maintain accurate records for reporting and operational review.

Administrative Support (5%)

Assist with other administrative tasks and special projects as assigned.

Requirements:

Strong organizational and time-management skills with the ability to work independently.

Excellent communication skills for working with drivers, brokers, and industry contacts.

Attention to detail and accuracy in documentation, invoicing, and record-keeping.

Ability to manage competing priorities in a fast-paced environment.

Preferred Qualifications:

Proficiency in Microsoft Excel or Google Sheets.

Experience creating and managing filing systems (digital and/or physical).

Strong attention to detail and commitment to accuracy.

Flexibility to adjust to scheduling demands in a dynamic industry.

Pay: From $1,500.00 per month

Work Location: Remote