Distribution Administrator

Job Title: Distribution Administrator

Location: South Wales

Scope of the Role:

Reporting to the Warehouse Manager, the Distribution Administrator is responsible for the effective administration and coordination of inbound distribution activities, ensuring goods are received, processed and recorded accurately and efficiently. The role provides key administrative support to warehouse operations, helping to maintain smooth stock flow and operational performance.

Working closely with Warehouse Operations, Demand Planning, SOM, and external logistics providers, the role will manage inbound processes including delivery coordination, documentation, system updates, inventory accuracy and issue resolution.

Whilst the primary focus of the role is inbound activity, the Distribution Administrator will also provide flexible support across the wider Distribution Administration function, including outbound administration, transport coordination, reporting and other operational activities as required to meet business needs.

Key Duties and Responsibilities:

· Coordinate inbound deliveries, ensuring goods are received, processed and available to the warehouse operation in line with business requirements.

· Liaise with suppliers, freight forwarders, hauliers and transport providers to manage inbound delivery schedules.

· Prepare, process and maintain inbound documentation, including goods receipt paperwork, labels and system records.

· Ensure accurate processing of inbound stock movements within ERP and Warehouse Management Systems (WMS).

· Monitor inbound activity, identify delays or issues and communicate updates to relevant stakeholders.

· Investigate and resolve delivery discrepancies, stock variances and documentation queries.

· Assist with transport bookings, scheduling and coordination activities.

· Provide administration support for outbound activities, including documentation, order processing and dispatch requirements.

· Maintain distribution records, spreadsheets, reports and KPI information as required.

· Support wider warehouse and distribution administration activities during peak periods or changing business requirements.

· Maintain compliance with company procedures, Health & Safety requirements and quality standards.

Key Skills and Attributes:

· Previous experience within a warehouse, logistics, supply chain or distribution administration environment.

· Experience of coordinating inbound deliveries, transport activity or working with logistics providers would be advantageous.

· Strong organisational skills with the ability to manage multiple priorities and meet deadlines.

· Excellent attention to detail with a commitment to maintaining accurate records and data integrity.

· Excellent communication skills, both verbal and written, with the ability to build positive relationships with internal teams and external partners.

· Proactive and self-motivated approach, with the ability to identify issues and support effective solutions.

· Flexible approach with the willingness to support wider distribution activities.

· Ability to work effectively under pressure in a fast-paced operational environment.

· Experience using ERP and/or Warehouse Management Systems (WMS) would be advantageous.

· Good working knowledge of Microsoft Office applications, particularly Excel.

· Understanding of warehouse processes, stock movements and distribution operations would be advantageous.

· Experience supporting inventory control, stock reconciliation or reporting activities would be advantageous.

· Knowledge of import documentation, customs processes or container movements would be advantageous.

About Us:

We are guided by our values – purpose, pace, passion and people. We are committed to supporting and promoting equality and diversity and to create an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds.

If you would like any support with your application or to discuss any adjustments that you may require to support you to application process, please contact [email protected]

Job Type: Full-time

Benefits:

• Company pension
• Cycle to work scheme
• Free parking
• Health & wellbeing programme
• On-site parking
• Sick pay
• Work from home

Work Location: Hybrid remote in Hengoed CF82 7SS