Distribution Coordinator

Distribution Coordinator – Part-Time

Peacock & Pixel Media Ltd
Home of Discover Magazines, Media Buddy & Hampshire Leaflets

Location: Eastleigh, Hampshire
Hours: 15 hours per week – flexible in line with business needs
Salary: £14.75 per hour (approximately £11,507 per annum)
Full-Time Equivalent: £28,000 per annum, based on 36.5 hours per week

About Us

Peacock & Pixel Media Ltd is a media and marketing company, home to Discover Magazines, Media Buddy and Hampshire Leaflets.

We help local businesses connect with communities across Hampshire through print advertising and marketing services.

We are looking for a highly organised, proactive and reliable Distribution Coordinator to manage our network of distributors and ensure the smooth and efficient delivery of our magazines and leaflets.

This is a varied, hands-on role combining administration, people coordination, route management and the physical preparation of leaflets for distribution.

The position is part-time, working 15 hours per week, with flexibility required to meet distribution schedules and the changing needs of the business.

The Role

As Distribution Coordinator, you will be responsible for the day-to-day organisation of our distribution network, ensuring that delivery routes are allocated, distributors are supported and materials are prepared and delivered efficiently.

You will be the main point of contact for our distributors, helping to recruit, induct and retain a reliable team while maintaining accurate route information and monitoring distribution progress.

The role also includes hands-on work preparing leaflets for delivery, including sorting, packing and handling boxes of printed materials.

We are looking for someone who enjoys a mix of office-based administration, working with people and practical tasks.

Key Responsibilities1. Distribution Planning & Route Management

• Allocate distributors to delivery routes using Round Control.
• Plan and coordinate distribution schedules to ensure all routes are covered.
• Remap and adjust delivery routes when required to improve efficiency and ensure smooth distribution.
• Arrange alternative cover when distributors are unavailable.
• Maintain accurate records of route allocations, delivery areas and distribution progress.
• Ensure distribution deadlines are met and resolve any operational issues promptly.

2. Distributor Communication & Support

• Act as the main point of contact for all distributors, communicating via email, telephone and text message.
• Respond to distributor queries and provide guidance and support.
• Communicate route allocations, delivery schedules and any changes clearly and promptly.
• Build positive working relationships with distributors to encourage reliability and long-term retention.
• Identify and address issues that may affect distributor satisfaction or performance.
• Support initiatives to reduce distributor turnover and maintain a dependable distribution network.

3. Distributor Recruitment & Induction

• Recruit suitable distributors to cover existing and new delivery routes.
• Assess applicants based on their location, proximity to available routes and suitability for the work.
• Establish whether potential distributors have suitable storage space for magazines and leaflets awaiting delivery.
• Coordinate recruitment communications and arrange inductions for successful applicants.
• Organise and deliver induction sessions for new distributors, including training on Round Control and distribution procedures.
• Ensure all necessary paperwork is completed accurately before distributors begin their routes.
• Provide ongoing support to new recruits to help them settle into their roles.

4. Distribution Tracking & Quality Control

• Ensure all distributors correctly track their delivery routes using Round Control.
• Monitor route tracking and distribution progress.
• Follow up with distributors where tracking is incomplete or deliveries are outstanding.
• Investigate and resolve delivery issues or discrepancies.
• Maintain accurate records of completed distribution.
• Identify opportunities to improve distribution quality, accountability and efficiency.

5. Leaflet Sorting, Packing & Preparation

• Sort and organise printed leaflets according to individual distribution routes.
• Accurately count and allocate leaflet quantities for each route.
• Pack and box leaflets ready for dispatch to distributors.
• Clearly label boxes to ensure materials are sent to the correct distributors.
• Organise printed materials to ensure distribution deadlines are met.
• Maintain a tidy, organised and safe working area.
• Assist with moving and handling boxes of magazines and leaflets as required.

Important: This role involves regular physical activity and manual handling. Applicants must be able to carry out the physical requirements of the position safely, including standing, sorting printed materials and lifting or moving boxes, with appropriate training, equipment and assistance provided where required. Some boxes may be heavy.

6. Distribution Development & Expansion

• Identify new housing developments and residential areas that may be suitable for inclusion in our distribution network.
• Research opportunities to expand distribution coverage across Hampshire.
• Assess the suitability of new developments based on location, accessibility and business requirements.
• Update distribution maps and routes to incorporate approved new areas.
• Identify opportunities to improve route efficiency and maximise distribution coverage.

7. Administration & Reporting

• Maintain accurate and up-to-date distributor records.
• Manage recruitment and induction documentation.
• Monitor distribution performance and report any issues to management.
• Liaise with the wider team regarding publication schedules and distribution requirements.
• Support general distribution administration and operational tasks as required.

About You

We are looking for someone who is organised, approachable, practical and comfortable managing both people and processes.

Essential Skills & Experience

• Excellent organisational and time management skills.
• Strong communication skills, both written and verbal.
• A friendly, professional and confident telephone manner.
• Good computer skills and confidence learning new software.
• Strong attention to detail and accuracy.
• Ability to coordinate multiple people, routes and deadlines.
• Proactive problem-solving skills and a flexible approach to work.
• Ability to work independently and take ownership of responsibilities.
• Comfortable undertaking practical, hands-on tasks.
• Able to safely perform the manual handling requirements of the role, with appropriate support and reasonable adjustments where needed.
• A reliable, positive and supportive approach to working with distributors.

Desirable Experience

• Previous experience in distribution, logistics, operations or administration.
• Experience recruiting, coordinating or supporting teams.
• Familiarity with route planning or mapping software.
• Experience using Round Control or similar systems.
• Good geographical knowledge of Hampshire and surrounding areas.
• Experience working in publishing, print or leaflet distribution.

Full training on Round Control and our internal distribution processes will be provided.

What Success Looks Like

Success in this role will be measured by:

• All distribution routes being allocated and completed on schedule.
• A reliable and well-supported network of distributors.
• Successful recruitment and retention of suitable distributors.
• New distributors being inducted efficiently and accurately.
• Consistent and accurate route tracking through Round Control.
• Leaflets being correctly sorted, packed and prepared on time.
• Accurate and up-to-date distribution records and route maps.
• Identification of new areas suitable for distribution expansion.
• Smooth and efficient day-to-day distribution operations.

Working Hours & Salary

• Hours: 15 hours per week.
• Working Pattern: Flexible, in line with distribution schedules and business requirements.
• Location: Eastleigh, Hampshire.
• Hourly Rate: £14.75.
• Annual Salary: Approximately £11,507.
• Full-Time Equivalent: £28,000 per annum, based on a 36.5-hour working week.

The successful candidate will need to be flexible with their working hours, particularly during busy distribution periods when leaflet preparation, distributor coordination and delivery deadlines require additional attention.

Why Join Peacock & Pixel Media Ltd?

This is an excellent opportunity for someone who enjoys variety in their working day and takes pride in keeping things organised and running smoothly.

You will play a key role in supporting our distributor network and ensuring our magazines and leaflets reach local households across Hampshire.

The role offers a combination of administration, communication, problem-solving and practical work, making it ideal for someone who enjoys being active rather than sitting at a desk all day.

We offer a friendly working environment, flexible part-time hours and the opportunity to take ownership of an important operational function within our business.

Pay: £14.75 per hour

Expected hours: 15.0 per week

Benefits:

• Casual dress
• On-site parking

Work Location: In person