Division Administrator

Working for a well-established and award winning national electrical services company and reporting into the Division Manager, this Division Administrator position will involve you supporting the electrical engineering services team with a range of administrative, customer services and operational tasks that need to be carried out in a timely, effective, and efficient manner to ensure work deadlines can be consistently achieved on time and on budget.

Location: Western suburbs

Key Responsibilities include but are not limited to

• Maintain archive registers
• Manage incoming divisional emails
• Minute taking
• General office duties including data entry
• Follow up debtors
• Keep open jobs files up to date
• Records/customer/client systems upkeep
• Customer services / call handling
• Scheduling work for electricians/technicians
• Organise induction and training
• Assist with project/service job admin activities
• Entering timesheets (weekly)
• Undertake invoicing including progress claims
• Provide support to Payroll, HSE, Finance departments as required
• Booking accommodation for staff
• Managing Client Portals

Skills / Experience required:

• Previous office-based administration experience is essential
• Previous office-based experience gained in electrical, maintenance, construction services, HVAC, or facilities management environment will be very highly regarded
• Cert IV Administration (or equivalent) preferred
• Intermediate MS office, especially Word and Excel
• Excellent time management, planning and organisation skills
• High level communication/customer services capabilities
• Attention to detail - do it right first time
• Experienced in using Greentree or equivalent finance system preferred
• Attitude is everything and you will have a fantastic work ethic and a can do' attitude
• You will have the ability to naturally adapt to a fast-changing environment

To apply for this position please select the Apply Now button and forward your resume in MS Word format only. For a confidential chat about the opportunity, please call Gillian Morrell on [0432 189 475](tel:0432 189 475).

PLEASE NOTE - To be considered for this position applicants must have the right to work in Australia. Only shortlisted applicants will be contacted.

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