Division Assistant

The Town of Yarmouth is searching for a Division Assistant to join the

Health Division team. Working under the general supervision of the

Director of Health, the Division Assistant will perform the

administrative and clerical work required to support the operations of

the Health Division. Responsibilities include responding to inquiries

from and provides regulatory assistance to the public and Town

personnel, receives fees, composes correspondence/documentation/minutes,

maintains databases and prepares spreadsheets, schedules inspections and

hearings, oversees Human Services grants and contracts including

processing disbursements, payments, while monitoring reports and the

budget. The successful candidate will be responsible for performing a

variety of clerical, bookkeeping and administrative functions requiring

knowledge of division operations and application of prescribed procedure

but require independent interpretation and the exercise of initiative

and judgment. This position provides administrative support to the

Housing Inspector and Hazardous Materials Inspector, including but not

limited to: enters, tracks, and files permits, receives payments,

completes turnovers, contacts patrons for appointments and follow up

questions, and prepares correspondence. May schedule inspections or

prepare and issue permits and licenses as needed. Serves as the Board of

Health secretary, which includes attending evening meetings. This

position is the primary customer point of contact for the Division.

RECOMMENDED MINIMUM QUALIFICATIONS: Education - High school diploma or

equivalent supplemented by training or coursework in office

administration or related topics; Associate?s degree preferred.

Experience - Three years? office administration experience; or any

equivalent combination of education and experience. KNOWLEDGE, ABILITY

AND SKILLS: Knowledge. Thorough knowledge of administrative and clerical

procedures and systems such as customer service, paper and electronic

filing, use of office software. Gains through on-the-job learning,

thorough knowledge of the activities and procedures of assigned office

And Board/committee/commission And How They Relate To Other Town offices; Working knowledge of bookkeeping. Ability. Ability to

communicate effectively both orally and in writing. Ability to maintain

accurate and detailed records. Ability to work effectively under time

constraints to meet deadlines. Ability to develop effective working

relationships with colleagues and the general public. Ability to

organize and prioritize work. Ability to work well independently.

Ability and willingness to learn how to use new computer applications.

Skill. Requires strong communication, customer service and writing

skills; skill in the use of office software; and keyboarding and

bookkeeping skills.