Divisional Coordinator (1)

Divisional Coordinator Position Summary

The Division Coordinator is responsible for providing administrative, operational, and coordination support to ensure the smooth functioning of the division. This role involves managing communication between teams, coordinating projects, maintaining records, tracking deliverables, and assisting the division leadership in achieving departmental objectives. The Division Coordinator acts as a central point of contact to facilitate collaboration, streamline workflows, and improve operational efficiency.

Administrative Operational Support

• Prepare meeting agendas, record minutes, and track action items.
• Maintain and organize departmental documents, reports, and records.

Coordination Communication

• Coordinate cross-functional activities and ensure timely information flow.
• Assist in organizing internal meetings, training sessions, and departmental events.
• Communicate updates, schedules, and important information within the division.

Project, Process Task Management

• Assist in planning and executing departmental initiatives and projects.
• Maintain project documentation and status reports.
• Follow up with team members to ensure timely completion of tasks.
• Support the implementation of internal policies, procedures, and compliance requirements.

Data Management Reporting

• Collect, compile, and analyze data to prepare reports and presentations.
• Maintain dashboards, trackers, and MIS reports for divisional activities.
• Monitor key performance indicators (KPIs) and support reporting requirements.

Documentation Compliance

• Maintain proper documentation of division activities and communications.
• Ensure records are updated and accessible as per organizational standards.
• Support audit and compliance activities when required.

Required Qualifications

• Bachelors degree
• 25 years of experience in administrative coordination, operations, or project coordination roles.
• Experience supporting department heads or leadership teams is preferred.

Key Skills Competencies

• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Ability to coordinate with multiple stakeholders and manage priorities.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and in a team environment.
• Time management and deadline management skills.

Preferred Skills

• Experience with project management tools or ERP systems.
• Knowledge of reporting tools and dashboards.
• Experience in coordinating cross-functional teams.
• Key Performance Indicators (KPIs)
• Timely completion of divisional coordination activities.
• Accuracy and quality of reports and documentation.
• Effective communication and collaboration across teams.
• Efficient management of schedules, meetings, and divisional tasks.