Divisional Operations Assistant

We are currently hiring a full-time (40 hours/week) Divisional Operations Assistant in our Rochester, NY office to work closely with the Division Director, Operations Coordinator, and Technical Leadership.

This position is responsible for performing a wide range of assignments including: the maintenance of financial spreadsheets and records; supporting project administration; and general administrative support as needed. The ideal candidate must be able to resolve problems independently with minimal supervision and interact with people on all levels including managers, staff, and clients.

Duties:

• Assist with monitoring and managing divisional financial performance, individual project performance, and project administration.
• Coordination with Accounting, Operations, and other company Administration teams as needed.
• Provide broad administrative support to leadership staff through preparation of monthly reporting, organizing events, scheduling meetings, preparing correspondence, reports, and presentations.
• Perform other duties to support the division as assigned.
• Maintaining financial, employee, and client records.

Salary Range: $55,000 - $75,000

The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.

Requirements

• Bachelor’s degree in Business Administration or equivalent experience preferred
• Minimum of 2 years of experience working in a similar or related position
• Strong Microsoft Word and Excel skills with an ability to navigate complicated spreadsheets, pivot tables and develop charts and graphs for presentation purposes.
• Ability to use PowerPoint for presentation creation.
• Ability to work independently; be a self-starter with excellent anticipation, prioritization and follow up skills.
• Strong interpersonal skills
• Excellent communication skills, both written and verbal.
• Attention to detail, proof reading, and accuracy is essential.

Benefits

Body, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.

• Flexible Work Schedule
• Health/Dental Insurance
• 401k Plan with Employer Match
• Paid Parental Leave
• Short & Long Term Disability
• Profit Sharing
• Paid Time Off
• Leadership Development Program
• Fitness Reimbursement
• Tuition Reimbursement
• Referral Bonus Program
• Wellness Program
• Team Building Events
• Community Service Events

LaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws.

LaBella Associates does not accept unsolicited resumes from recruiting professionals or agencies, nor do we accept resumes from any source that does not reference a specific, open position. LaBella Associates will not be responsible for any fees arising from the use of resume submitted by recruiting professionals or agencies that do not have a current placement fee agreement with LaBella Associates. All initial communication with recruiting professionals or agencies must go through human resources.