DMS

Role Purpose

The Associate – Data Management Systems is responsible for managing office documentation through database systems, supporting general office coordination, handling incoming customer communications, and performing core administrative and data entry operations.

Roles & Responsibilities

Data Management Systems (DMS)

• Management of documents related to the company through database software.
• Create and update records continuously, ensuring full accuracy and validity of information.
• Daily usage of DMS software to organize and track key documentation.

Office Coordination

• Answer incoming calls from customers and ensure accurate message delivery.
• Schedule and plan meetings, appointments, and arrange travel logistics.
• Monitor levels of office supplies, manage inventory, and handle any shortages.
• Maintain standard office equipment (such as scanners and faxes) and resolve office-related malfunctions.
• Coordinate with other departments to ensure adherence to established company policies.
• Build and maintain trusting relationships with suppliers, customers, and colleagues.
• Perform front-desk receptionist duties whenever needed.

Data Analytics & Administrative Operations

• Manage asset records, including office stationery equipment.
• Execute daily data entry tasks and maintain record archives.
• Prepare routine administrative reports.
• Format, proofread, and transcribe official documents.

Key Performance Indicators (KPIs)

• DMS Operations: Timely arrangement of data; Accuracy in records.
• Office Coordination: Effective schedule management; Active monitoring of supplies; Overall performance execution.

Qualifications & Experience

• Education: Graduate in any discipline with proficient computer skills.
• Experience: At least 3 years' experience as an Office Assistant, Administration Assistant, or Office Coordinator is desirable.

CompetenciesTechnical Competencies

• Knowledge of office administration.
• Proficiency in MS Office.
• Excellent communication and customer service skills.
• Analytical abilities, analytical thinking skills, and aptitude in problem-solving.
• Strong administration skills and ability to pay attention to detail.

Behavioral Competencies

• Excellent written, verbal, and interpersonal communication skills.
• Good organizational and multitasking abilities.
• Strong time management skills.
• Be a good team player with strong collaboration skills.
• Driven by business delivery and process adherence.

Pay: ₹22,000.00 - ₹25,000.00 per month

Work Location: In person