DMS Executive

Job Title: DMS / Document Management Executive

Industry: Building & Construction
Experience: 3–5 Years
Location: Goa
Employment Type: Full-Time

Job Summary:
We are looking for an experienced DMS / Document Management Executive to manage, organize, track, and control project and company documents. The candidate should have strong knowledge of MS Excel and experience in document management within the building and construction industry.

Key Responsibilities:

• Maintain and manage all project-related documents, drawings, reports, contracts, letters, and records.
• Maintain Master Document Register (MDR), document trackers, submission registers, and revision logs.
• Ensure proper numbering, filing, indexing, and version/revision control of documents.
• Maintain both electronic and physical document filing systems.
• Upload, update, retrieve, and archive documents in the DMS/EDMS or company ERP system.
• Ensure that the latest approved drawings and documents are available to the concerned project teams.
• Track document submissions, approvals, revisions, pending documents, and deadlines.
• Coordinate with Project Managers, Engineers, QA/QC, Procurement, Accounts, consultants, contractors, and site teams for required documentation.
• Prepare daily, weekly, and monthly document status reports using MS Excel.
• Maintain Excel trackers for drawings, approvals, material submissions, site documents, and project correspondence.
• Follow up with concerned departments for pending documents and approvals.
• Maintain proper records of incoming and outgoing correspondence.
• Support project handover documentation and final document compilation.
• Ensure documents are properly backed up, confidential, and easily retrievable.
• Assist management in preparing document-related MIS and reports.

Required Skills:

• Mandatory: Strong knowledge of MS Excel.
• Good knowledge of MS Word, Outlook, and PDF handling.
• Experience with DMS/EDMS, ERP, SharePoint, Aconex, or similar systems will be an advantage.
• Good understanding of construction/project documentation.
• Knowledge of document numbering and revision control.
• Good coordination and communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple documents and deadlines.

Qualification:

• Graduate in any discipline.
• Diploma/degree in Civil Engineering or Construction Management will be an advantage.

Experience:

• 3–5 years of relevant experience in Document Management / Document Control.
• Candidates from the Building, Construction, Infrastructure, or Real Estate industry preferred.
• Strong hands-on experience in MS Excel is mandatory.

Preferred Candidate:

• Well-organized and detail-oriented.
• Good communication and follow-up skills.
• Able to coordinate independently with office and site teams.
• Should be comfortable handling large volumes of project documentation.

HR NEHA - ( 8390602952 )

Pay: ₹28,000.00 - ₹34,000.00 per month

Work Location: In person