DMV Program Assistant Advanced - Confidential

Introduction

Bring your administrative professional experience to the Division of Motor Vehicles (DMV) as a Program Assistant-Advanced Confidential for the Bureau of Field Services, Northeast Region. This position works directly with the Regional Manager, Operations Manager, supervisors, and budget coordinators to oversee the general operations of the Region.

This position offers a hybridized work schedule. The position will be headquartered at and required to work from the Green Bay Service Center in Green Bay, WI at least 3 days per week after an initial training period. During the training period, this position will be required to work full time in the office. All employees working a hybrid work schedule are generally expected to telework from within the State of Wisconsin. This topic will be discussed more at the time of the interview.

WisDOT is a great place to work! In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of paid leave time to start, 9 paid holidays, and 130 hours of sick time that roll over each year.
• Excellent and affordable health, vision, and dental benefits (health plan options start at just $49/month for single plans and $122/month for family plans after two months of employment)
• A casual office atmosphere, flexible work schedules, and telework options depending on the position’s requirements
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan
• Well Wisconsin Wellness Program
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being
• Use this Total Rewards Calculator to see the total value of our competitive benefits package!

In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for utilizing paid time off for such celebrations. For more information on WisDOT you can visit our website by clicking here.

The Wisconsin Department of Transportation is an organization dedicated to creating transportation solutions through innovation and exceptional service. We are committed to fostering an environment rooted in Integrity, Diversity, Excellence, and Accountability. Click here to learn more about how we apply these values in our work.

Position Summary

In this position, you will provide support to the Regional Manager, Operations Manager, and Northeast Region Supervisors and provide guidance to other region headquarters administrative staff. You will assist with the coordination of budget data preparation as well as advise and assist supervisors with policies, procedures, and general section program activities. Other duties include:

• Research, compilation, analysis and documentation of special program data and reports
• Liaison with other departmental units
• Assistance with process purchasing and contractual services
• Review and analysis of region service activities
• Maintenance of computerized databases and computer-generating reporting systems

Salary Information

This position is in schedule-range (81-05) with an hourly salary of $26.00-$28.41, plus excellent benefits. A twelve month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

Job Details

This state agency does not sponsor work visas. This state agency is not enrolled in USCIS E-Verify and is not eligible to employ international F-1 students seeking STEM-OPT extension. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.

Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check which may include FBI fingerprinting.

Qualifications

Qualified applicants will have all the following:

• Experience using Microsoft Office or comparable including Excel, Word, and Outlook.
• Experience using a financial system such as STAR Finance.
• Experience using systems to maintain accurate records, enter, track, extract and/or analyze data, or develop reports.
• Experience providing customer service such as answering questions, resolving issues, explaining policies, etc.
• Experience conducting work area assessments and recommendations. Activities may include: Ergonomic assessment; employee work flow; work area equipment improvements and needs, etc.

In addition to having all the above, well-qualified applicants will have one or more of the following:

• Experience conducting procurement activities.
• Experience performing administrative assistance in a professional environment. Activities may include: filing documents, booking travel arrangements, ordering office supplies, records management, etc.
• Experience with sensitive and/or confidential communications and situations.

How To Apply

Apply online! To apply, click “Apply for Job” to start the application process. Then, you will access your existing account or to create a new account if you don’t have an account. Once you are logged in, click “Apply for Job.” Follow the steps outlined in the application process and submit your application.

This application requires you to submit a resume and letter of qualifications. Within your resume and letter of qualifications, you should describe your education, training, and experience as it relates to items listed in the “Qualifications” section of the job announcement. Your application materials are very important parts of your application and are used during our evaluation process to determine your eligibility for the position. For instructions on how to develop and what should be included in these materials, please view the Resume and Letter of Qualifications Tips document. Please view the ensuring a fair and equitable hiring process document to find out more information on the State of WI selection process. The vast majority of applicants are able to outline their background and experience in their resume within 1-3 pages. Any resumes or letters of qualifications submitted with more than 3 pages will not be considered after page 3.

Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.

The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page and review method 2 for application instructions to be considered for the Veterans Non-Competitive Appointment program.

Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process. For general wisc.jobs user information and if you are experiencing issues and need technical assistance, please see the wisc.jobs Frequently Asked Questions page. Questions related to obtaining the job description and details about this specific job posting can be directed to Becca Ott at [email protected] or 608-266-7623.

Deadline to Apply

The deadline to apply is 11:59 PM CDT on Thursday, September 24, 2026.