Document Administrator

Job Overview:

Moveras is seeking a highly organized and detail-oriented Document Administrator with a specialized focus on creating, managing, and optimizing Standard Operating Procedures (SOPs). This individual will play a critical role in ensuring that our operational processes are documented efficiently, up to date, and accessible across all departments. The Document Administrator will work closely with various teams to ensure that SOPs are clear, compliant with industry standards, and continuously improved.

Key Responsibilities:

• Create and Maintain SOPs: Develop, write, and maintain SOPs for various operational processes across the organization. Ensure that these documents are clear, concise, and accessible to all relevant processes.
• Version Control and Updates: Regularly review and update SOPs to reflect any changes in processes, regulations, or best practices. Ensure proper version control and track historical revisions of each document.
• Document Organization: Organize and maintain a digital document management system for easy access to current SOPs. Ensure proper classification and categorization of documents for efficient retrieval.
• Collaboration with Departments: Work with different departments in production to ensure that SOPs are accurate and reflect the current practices within each functional area.
• Training and Support: Provide training to employees on the use of SOPs and ensure that staff members understand the importance of adhering to documented procedures. Assist in troubleshooting any document-related issues.
• Audit and Compliance: Monitor and ensure that SOPs meet regulatory and compliance standards where applicable. Assist in internal audits and help prepare for external audits by ensuring proper documentation and procedures are in place.
• Continuous Improvement: Continuously seek ways to improve the efficiency and effectiveness of SOP documentation and the overall process of document management.

Qualifications:

• Experience: Minimum of 3 years of experience in document administration, process documentation, or a related role. Experience with SOP creation is highly preferred.
• Education: Bachelor’s degree in Business Administration, Information Management, or a related field. Relevant certifications in document management or process improvement (e.g., Lean, Six Sigma) are a plus.
• Skills:
  • Exceptional written and verbal communication skills.
  • Strong attention to detail and ability to maintain accuracy.
  • Knowledge of document management systems (DMS) and software (e.g., SharePoint, Microsoft Office Suite).
  • Ability to work independently and manage multiple projects simultaneously.
  • Understanding of regulatory compliance requirements is a plus.