DOCUMENT ASSISTANT

About the role

We're looking for a Document Assistant to support our project team in keeping project documents, drawings, submissions and records organized, updated and properly tracked.

Key responsibilities

• Manage document control, project filing and document records
• Register, track and distribute drawings and revisions
• Prepare and follow up on RFI, RFWI, MOS and material submissions
• Coordinate and follow up with consultants, clients, suppliers and site teams
• Maintain document registers, trackers and submission status
• Compile technical documents including datasheets, certificates and test reports
• Assist with Purchase Order preparation and recording through SQL system
• Coordinate documentation from suppliers and subcontractors
• Assist in compiling O&M Manuals and Handover Books
• Support QA/QC documentation, including inspection records and test reports

About you

• Diploma/Degree in Business Administration, Construction, Engineering, Document Control or a related field
• Previous experience in document control, project administration or construction is an advantage
• Familiar with construction/project documentation and document filing procedures
• Good understanding of drawing registration, revision control and document tracking
• Proficient in Microsoft Office, especially Excel
• Good organizational and document management skills
• Careful and detail-oriented when handling technical documents and records
• Good communication and follow-up skills
• Able to coordinate with different parties and keep track of multiple submissions
• Able to work in a fast-paced project environment and meet deadlines

About us

Jiangsu Installation Sdn. Bhd. is a construction company located in Bukit Mertajam, Penang.