Document Control Administrative Assistant

Job Summary
We are looking for a Document Control Administrative Assistant to join our team. Dealing with paperwork might sound a little boring at first. We completely get that! But it is genuinely the glue that holds this entire office together. This role is a perfect fit for EVERYONE—whether the candidate has years of previous experience or absolutely zero experience. We do not care if your resume is incredibly short or totally blank. Some of our very best people started out knowing absolutely nothing about office work. You just need to show up ready to learn. Getting our files sorted out is a low-stress, steady daily job. We will carefully guide you through the entire process. Nobody expects you to know everything on day one. Come work with us in a relaxed, completely normal environment.

Responsibilities

• Taking paper files from the giant stack on the front desk and putting them into the correct alphabetical folders in the back storage room.
• Stapling document packets together.
• Double-checking that the client names spelled on the printed labels match the names written on the actual documents before we seal up the mail.
• Making a fresh pot of coffee for the breakroom when it gets low.
• Scanning old paper contracts into the main computer system so we can finally throw away the heavy cardboard boxes that have been taking up space in the hallway for three months.
• Tossing outdated company flyers into the recycling bin.
• Asking the senior managers where specific stray papers belong when you find them lying around the copy machine.

Qualifications

• You must have sharp attention to detail so that important client papers do not end up accidentally stuffed into the wrong folder.
• Basic computer skills are necessary because you will need to click a few buttons to save scanned documents into our shared office drive.
• True flexibility is needed since the front desk might suddenly ask you to drop what you are doing and help them fold envelopes before the afternoon mail truck arrives.
• Having simple problem-solving abilities helps when the old scanner randomly stops working and you need to figure out which cord got knocked out of the wall.
• Just knowing how to politely say hello to the delivery drivers makes a big difference in keeping our daily office mood pleasant and friendly.
• You simply need to be comfortable sitting at a desk for a few hours at a time, since most of the paper sorting happens while seated.
• We emphasize strongly that we welcome both seasoned workers and complete beginners, and all training is provided!

Pay: $26.17 - $31.52 per hour

Benefits:

• 401(k)
• 403(b)
• Dental insurance
• Paid parental leave
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Work Location: In person