Document Control Administrator II

SUMMARY OF DUTIES

Process, distribute and maintain controlled documentation using a document control system.

RESPONSIBILITIES

This position will have the following general/minimum responsibilities:

• Collect and process NDE requests and reports. Update weld matrix with request dates and on reports, verify accuracy and completeness. Verify if NCR/QN requirements for NDE are done.
• Create weld matrix (structural and piping) from weld maps obtained from QC.
• Updates matrixes with revised weld numbers from revised weld maps, enter reports.
• Monitor NDE qualifications. Set up and maintain folder in network. Call NDE companies before expiration occurs.
• Issue out weld/map matrix to Shop and Client inspectors using Weld Map Issued Log.
• Request and process heat number drawings, pipe serialization cut sheet and consumables.
• Create Table of Contents for data books and issue for approval if required.
• Compile and complete data books. Scan and bookmark accepted data books.
• Maintain open communication with QC inspectors and shop foreman. As requested, provide IFC drawings, ITP, WPS and answers to clients, material heat number and/or SII heat numbers.
• Maintain open communication with client inspectors, passing on NDE reports for signatures and/or data books for review. Answer questions as required.
• Understand and follow all safety policies and procedures.

EDUCATION / EXPERIENCE / KNOWLEDGE

The following education, experience and knowledge are preferred for this position:

• High School Diploma or its equivalent.
• Three to five years related experience and/or training in the field or related area.
• Good written and verbal communication skills.
• Knowledge of MS Office software and Adobe
• Good customer relations skills.

WORK ENVIRONMENT/PHYSICAL DEMANDS

• Working conditions are normal for an office environment.
• Frequent sitting and operating a computer.
• May involve trips to shop and to other offices in the facility. Some exposure to possible shop hazards including high noise, heavy machinery and shop traffic.