Document Control Assistant

Job Responsibilities:

• Collect/ gather completed documents, check/ tally against work order and quotation.
• Upload checked/ completed documents onto Document Management System.
• Handover the consolidated documents to Accounts Department for invoicing.
• Monitor outstanding jobs and follow up with Test Department to close the jobs promptly.
• Work closely with Account Receivable to verify customer payment status before deliver the reports to customers.
• File the hard copy documents in a proper way and dispose hardcopy documents that have exceeded the Company's prevalent Document Retention Period.

Required Skills and Qualifications:

• SPM/ Certificate/ Diploma in Business Administration, Records Management, or related field.
• Minimum 1–2 years of experience in document control, administration, or records management.
• ISO standards knowledge (e.g., ISO 9001 document control procedures) is preferred.
• Proficient in organizing, filing, and maintaining electronic and physical documents.
• Ability to identify inconsistencies or errors in documentation.
• Strong communication and interpersonal skills.
• Proficiency in MS Office.
• Analytical mindset with attention to details.