DOCUMENT CONTROL ASSISTANT

• Maintain and update document control systems for efficient filing and retrieval.
• Process applications for permits related to licensing and accreditation.
• Perform quality checks on incoming documents to ensure accuracy,completeness,and adherence to established standards and guidelines.
• Maintain up-to-date knowledge of industry-specific documentation regulations and standards.
• Conduct regular audits to ensure compliance with all documentation policies.
• Prepare and provide documentation reports to management as required.
• Work closely with other departments to ensure proper documentation workflows..
• Self monitoring report-quarterly
• Updating hospital's requirement to companies.
• Scanning and safekeeping of digital copies of hospital documents
• Compliance Monitoring

             -Ensuring the hospital’s processing of medical records, personal data, and electronic health systems complies with the Data Privacy Act (DPA) , Implementing Rules and Regulations (IRR), and other regulations.

• Data Breach Management

             -Implementing procedures for detecting, investigating, and reporting personal data breaches to the NPC and affected individuals.

• Privacy Impact Assessments (PIA)

             -Evaluating risks for every new medical software or process that handles patient data.

• Policy Development

             -Drafting the hospital’s Privacy Manual and internal policies regarding data retention and disposal.

• Data Subject Rights

             -Managing requests from patients to access, correct, or delete their personal records.

• Third-Party Oversight

             -Reviewing Data Sharing Agreements with HMOs, insurance providers, and outsourced labs.

• Staff Training

             -Educating doctors, nurses, and admin staff on handling patient info with confidentiality.

             -Organize and deliver training sessions to raise awareness and ensure staff involved in data processing understand compliance requirements.