Document Control Assistant

Job Responsibilities:

1. Document Scanning & Filing Support

• Assist in scanning, labelling, and organizing documents for ongoing and new
• projects, including approval letters, building plans, specifications, and drawings.
• Ensure all scanned documents are properly named, indexed, and stored in the
• designated system.
• Support in maintaining an organized and up-to-date digital filing system for easy
• retrieval.

2. Title Management Support

• Assist in updating and maintaining the master list of titles, including both master
• and individual titles.
• Ensure all scan titles for new and existing projects are properly labelled and
• recorded.
• Support in capturing and updating key title details such as:

o Encumbrance status (charged or free)

o Ownership status (sold, leased, or unsold)

o Development stage (including undeveloped land)

• Perform routine checks to ensure data accuracy and completeness.

3. Statutory Payment Coordination

• Assist in tracking due dates for Quit Rent and assessment payments.
• Follow up with relevant Persons-in-Charge (PICs) on payment status.
• Update records and master list upon confirmation of payments made.
• Escalate any delays or missing information to the Senior Executive

4. Budget Monitoring Support

• Assist in updating and maintaining records of project expenditures against approved budgets.
• Support in tracking and compiling data for budget monitoring purposes.
• Highlight discrepancies or variances to the Senior Executive for further action.
• Assist in preparing basic reports related to budget tracking.

5. Administrative & Reporting Support

• Provide general administrative support to the Corporate Secretarial team.
• Assist in preparing reports, documentation, and data for internal tracking and
• audits.
• Ensure proper record keeping and documentation for compliance purposes.
• Liaise with internal departments to obtain required information and updates.

Job Requirements:

• Possess minimum Diploma/Higher Diploma/Degree in any field from recognised higher learning institution
• Minimum 2 years’ experience in document control processes and system in a Construction & Development environment will be an added advantage
• Good command of written and spoken Malay and English.
• Well-verse in Microsoft Office application including Excel.
• Possess good interpersonal skills and able to interact with various stakeholder internally and externally.
• Good in organization skills and time management.
• Possess an attitude of attention to details.
• Able to multi-task and handle multiple tasks effectively.
• As and when required, willing to work for long hours and stay calm and tactful under pressure.
• Willing to work in Manjung, Perak

Job Type: Full-time

Pay: From RM1,700.00 per month

Benefits:

• Free parking
• Professional development

Application Question(s):

• How much notice are you required to give your current employer?
• What's your expected monthly basic salary?

Experience:

• Document Control: 2 years (Preferred)

Location:

• Seri Manjung (Preferred)

Work Location: In person