DOCUMENT CONTROL ASSISTANT

GEONAMICS (S) PTE LTD is a professional testing company in Singapore with operations in Malaysia and Myanmar. We offer geotechnical services including soil investigation using advanced equipment to support complex projects across multiple countries.

Job Summary

You will manage and control company documents, maintain ISO records, perform data entry, and provide administrative support to ensure accurate and compliant documentation processes.

Responsibilities

Maintain and control company documents following document control procedures to ensure compliance and accessibility

Organize, file, and maintain both electronic and hardcopy records to support efficient retrieval and archiving

Ensure documents are accurately numbered, version-controlled, and updated to reflect current information

Distribute and retrieve controlled documents to and from relevant departments to maintain workflow continuity

Archive obsolete documents and maintain revision records to support audit and compliance requirements

Prepare, scan, copy, print, and compile documents as needed to support administrative tasks

Follow up with departments to collect completed forms and records to maintain up-to-date documentation

Maintain document registers and verify records are complete and current for operational accuracy

Assist in preparing documentation for management review and compliance audits to support quality standards

Support the implementation and maintenance of the company’s ISO documentation system to ensure regulatory adherence

Perform accurate data entry and maintain documentation records to support operational integrity

Assist with general administrative and clerical duties as assigned to support office functions

GEONAMICS (S) PTE LTD

A One-Stop professional testing company in Singapore with operations in Malaysia and Myanmar together with our sister companies GEOLAB (M) SDN BHD and GEONAMICS (M) SDN BHD. We are a team of highly qualified and experienced professionals with more than three decades of project experience across various countries, providing a wide range of specialty geotechnical services, from field to lab testing and evaluation. In addition, as one of the most experienced companies for soil investigation in Singapore, we provide both integrated land and marine soil investigation services. We also invest and deploy the latest industry leading, state of the art equipment and machinery to better support your projects challenging requirements.