Document Control Associate

Position: Document Control Officer

Job Purpose
To manage and maintain the organization's documented information in compliance with organizational policies and ISO 9001:2015 requirements, ensuring proper document review, approval, distribution, updating, storage, retention, and retrieval, control of obsolete documents, and coordination with process owners and the QMS Manager to support QMS compliance, audits, and continual improvement.

Qualifications:

• Bachelor’s degree in any four-year course, preferably in Industrial Engineering, Business Administration, Information Technology, or a related field.
• Minimum of one (1) year of experience in document control, records management, or other Quality Management System (QMS)-related functions.
• Experience in ISO 9001:2015 documentation and compliance is an advantage.
• Proficient in Microsoft SharePoint and Microsoft Outlook, with the ability to manage, organize, store, retrieve, and maintain electronic documents and records efficiently.

Duties and Responsibilities:

• Establish and maintain an effective document control system to ensure that QMS documents are properly identified, reviewed, approved, updated, distributed, and accessible at points of use.
• Maintain the Master List of Controlled Documents and ensure proper version control, access, storage, retrieval, protection, retention, and disposition of documents and records in accordance with ISO 9001:2015 Clause 7.5 and established organizational procedures.
• Ensure that QMS records are properly maintained, protected, indexed, and retrievable, including monitoring compliance with approved records retention requirements.
• Coordinate with process owners and department representatives regarding document submission, review, revision, and approval. Monitor overdue reviews, missing approvals, and document control deficiencies, and escalate issues to the appropriate personnel.
• Provide controlled documents and records required for internal audits, external certification audits, management reviews, and other compliance assessments.
• Identify opportunities to improve document control processes, report nonconformities related to documented information, and support corrective actions and QMS improvement initiatives, as assigned.

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you a graduate of a 4-year course?
• What is your expected monthly salary?

Experience:

• document control and records management: 1 year (Required)

Work Location: In person