Document Control Clerk

Job Responsibilities :

1. Responsible for managing the receipt and dispatch of documents, supervising and inspecting the standardization of document materials, reviewing their completeness, and providing guidance to relevant departments on the standardization and completeness of their document materials.
2. Responsible for the collection, organization, identification, unified management, cataloging, retrieval, statistics, lending, retention period, and monitoring of the company's administrative documents, ISO system documents, technical documents, engineering drawings, and production materials
3. Responsible for planning and coordinating the company's document and information management, overseeing, guiding, and inspecting the document and information work of each department.
4. Distribution, Verification, and Management Monitoring of External Documents.
5. Supervision and Implementation of Co-signing, Review, Numbering, and Distribution of Controlled Documents.
6. Change records, co-signing, review, numbering, distribution, retrieval and cancellation, and regular destruction of documents during revisions.
7. Implement fire prevention, theft prevention, pest control, and other measures to ensure the safety of documents and materials.
8. Responsible for the numbering, archiving, distribution, retrieval, destruction, and auditing of documents, drawings, inspection specifications, and packaging specifications.
9. Ad hoc task as assigned by supervisor.

Requirement :

1. Minimum SPM or equivalent qualification. Certificate or Diploma in Business Administration, Quality Management, Engineering, or a related field will be an added advantage.
2. Minimum 2 years of working experience in document control, documentation, administration, or a related role, preferably in a manufacturing environment.
3. Basic knowledge of ISO 9001 and/or IATF 16949 document control requirements will be an added advantage; training will be provided where necessary.
4. Proficient in Microsoft Office, particularly Microsoft Excel and Word, with good computer and document filing skills.
5. Detail-oriented, well-organized, and responsible, with the ability to maintain accurate records, control document revisions, and handle confidential information appropriately.