DOCUMENT CONTROL

About the role

This role involves managing, maintaining, and controlling company and project documentation in accordance with established procedures. You will ensure all documents are properly registered, filed, distributed, and maintained, with control over document numbering, revisions, approval status, and distribution records. The position requires ensuring that only the latest approved versions of documents are available for use, maintaining the Document Register / Master Document List, and performing document filing and archiving for both hardcopy and electronic records.

Key responsibilities

• Manage, maintain, and control company and project documentation in accordance with established procedures
• Ensure all documents are properly registered, filed, distributed, and maintained
• Control document numbering, revisions, approval status, and distribution records
• Ensure that only the latest approved versions of documents are available for use
• Maintain and regularly update the Document Register / Master Document List
• Perform document filing and archiving for both hardcopy and electronic records
• Coordinate the issuance, distribution, retrieval, and revision of controlled documents
• Liaise with relevant departments to ensure documents are complete, accurate, and properly controlled
• Support QA/QC, Engineering, Production, HSE, and other departments in managing documentation
• Prepare and maintain documentation required for internal and external audits

Qualifications

• Minimum Diploma (D3) or Bachelor's Degree (S1) in Business Administration, Management, Engineering, or a related field
• Minimum 1–2 years of experience in Document Control or a similar administrative role
• Experience in manufacturing, engineering, construction, oil & gas, or piping industries is highly preferred
• Strong proficiency in Microsoft Office, particularly Microsoft Excel and Word
• Good understanding of document control systems, revision control, document numbering, and document filing
• Familiarity with ISO 9001 / Quality Management System (QMS) is an advantage
• Strong attention to detail with excellent organizational and administrative skills
• Good communication and coordination skills
• Able to work independently as well as collaboratively within a team
• Able to manage multiple documents and priorities while meeting deadlines