DOCUMENT CONTROL

About the role

MS Group is seeking a Document Control professional to join our team on a contract basis. This role is based in South Jakarta, Jakarta and plays a vital part in maintaining the integrity, accessibility, and compliance of our documentation systems. As Document Control, you will be responsible for managing, organising, and controlling all documents within the organisation, ensuring that critical information is properly stored, tracked, and distributed to relevant stakeholders. This position is essential to our operational efficiency and supports our commitment to maintaining high standards of information management and regulatory compliance.

Key responsibilities

• Developing and implementing document control policies, procedures, and standards across the organisation
• Creating, maintaining, and updating a comprehensive document management system that ensures easy retrieval and accessibility
• Receiving, cataloguing, indexing, and filing documents in accordance with established protocols
• Managing document versions and ensuring that all outdated or superseded documents are properly archived or destroyed
• Distributing documents to authorised personnel and tracking document circulation
• Maintaining accurate records of all document transactions and maintaining audit trails
• Ensuring compliance with regulatory requirements and industry standards related to document management
• Supporting document control audits and providing regular reports on document management activities
• Training staff on document control procedures and best practices
• Liaising with various departments to understand their document management requirements

What we're looking for

• Proven experience in document control, records management, or a related administrative role within a professional environment
• Strong knowledge of document management systems and electronic filing practices
• Excellent organisational skills with meticulous attention to detail
• Proficiency in Microsoft Office applications and document management software
• Understanding of compliance requirements and regulatory standards relevant to document management
• Exceptional communication and interpersonal skills
• Ability to work independently whilst collaborating effectively with cross-functional teams
• Experience with version control and change management processes
• A diploma or certification in records management, information management, or a related field (preferred)
• Familiarity with ISO standards related to document and records management (advantageous)

What we offer

MS Group is committed to providing a supportive and professional working environment for all employees. We offer competitive remuneration reflecting your experience and expertise, contract flexibility tailored to organisational needs, and the opportunity to develop your skills in a dynamic industry. We believe in fostering a collaborative workplace culture where your contributions are valued, and we actively support the professional development of our team members. We encourage applications from all qualified candidates and are happy to discuss any adjustments or support you may require during the recruitment process.

About us

MS Group is a forward-thinking organisation dedicated to delivering excellence in client and sales administration services. With a strong commitment to operational efficiency, compliance, and customer satisfaction, we have established ourselves as a trusted partner for businesses across various sectors. Our team is composed of skilled professionals who take pride in maintaining the highest standards of professionalism and service delivery. We value integrity, precision, and collaboration, and we are committed to creating a workplace where innovation and continuous improvement are encouraged and rewarded.

Apply now

If you are a detail-oriented professional with strong document control expertise and are ready to contribute to our growing team, we would like to hear from you. Please submit your CV and a cover letter detailing your relevant experience to apply for this exciting opportunity with MS Group.

Please send your complete CV and Resume to the following email address:

Email: [email protected]

Email Subject Format: Name_Position Applied For (Example: Budi_Process Engineer)

Note: Only shortlisted candidates who meet the qualifications will be processed and contacted for further steps.