Document Control Coordinator

About the role

The Document Control Coordinator (DCC) is responsible for managing and maintaining the organization's document control system to ensure all quality documents, engineering documents, procedures, work instructions, forms, records, and customer documents are properly controlled, distributed, updated, and archived in accordance with AS9100, ISO 9001:2015, customer requirements, and company procedures.

Key Responsibilities

1. Document Control

• Maintain the company's document control system.
• Register, issue, revise, distribute and archive controlled documents.
• Ensure only the latest approved documents are available at points of use.
• Remove obsolete documents from circulation.
• Assign document numbers according to the document numbering system.
• Maintain the Master Document List and Master Record List.

2. Quality Management System (QMS)

• Support the implementation and maintenance of AS9100 and ISO 9001:2015 documentation.
• Control Quality Manual, SOPs, Work Instructions, Forms and Records.
• Ensure document revisions are properly approved before release.
• Monitor document review due dates.

3. Engineering & Customer Documentation

• Control customer drawings and specifications.
• Ensure latest engineering drawings are distributed.
• Maintain revision history.
• Control customer-specific documents and requirements.

4. Record Management

• Maintain quality records according to retention requirements.
• Control both hardcopy and electronic records.
• Ensure traceability of documents.
• Manage document storage and retrieval.

5. Audit Support

• Prepare documents required during Internal Audit.
• Support Customer Audit.
• Support Certification Audit.
• Maintain audit records and evidence.

6. Change Management

• Process document change requests.
• Coordinate document approval workflow.
• Update revision history.
• Notify affected departments of document changes.

7. Training Support

• Ensure revised documents are communicated.
• Maintain document acknowledgement records.
• Coordinate document-related awareness.

8. Compliance

• Ensure compliance with:

  • AS9100
  • ISO 9001:2015
  • Customer Requirements
  • Company Procedures
  • Document Retention Requirements