Document Control Coordinator (DCC)

About the role

Responsible for the effective control, maintenance, issuance, distribution, and retrieval of controlled documents and records Ensures that all documents are properly reviewed, approved, updated, identified, and accessible to authorized personnel in accordance with company procedures and applicable ISO requirements.

Key responsibilities

• Manage and maintain controlled documents and records in the EQMS
• Ensure documents are properly reviewed and approved before issuance
• Control document revisions, version numbers, and effective dates
• Upload, update, and maintain approved documents in the EQMS
• Ensure obsolete or superseded documents are properly identified and controlled
• Monitor document changes and maintain revision history
• Coordinate with respective departments regarding document creation, revision, and approval
• Ensure only the latest approved versions of documents are available for use
• Maintain the Master List of Controlled Documents and related records
• Control distribution and access of documented information

About you

• Bachelor's degree in Business Administration, Industrial Engineering, Quality Management, or related field
• Knowledge and understanding of ISO 9001:2015 – Quality Management System (QMS)
• Knowledge and understanding of ISO 14001:2015 – Environmental Management System (EMS)
• Knowledge and understanding of ISO 45001:2018 – Occupational Health and Safety Management System (OH&S)
• Ability to understand and apply applicable requirements of the above ISO standards in document control, EQMS, and documented information management
• Knowledge of document control procedures, including document preparation, review, approval, revision, distribution, retention, retrieval, and control of obsolete documents
• Computer literate and proficient in MS Office and electronic document management systems
• Detail-oriented, organized, and capable of maintaining accurate records
• Good communication, coordination, and interpersonal skills