Document Control Coordinator (Fresh Graduates)

1. Production Document Control

• Manage and control production documents, including Work Instructions (WI), SOPs, drawings, forms, templates, and production work orders.
• Ensure only the latest approved document revisions are available and used on the production floor.
• Handle document distribution, collection, scanning, filing, archiving, and record retention.
• Maintain proper document control to ensure all production records are accurate, complete, and traceable.
• Support the implementation of document revisions and ensure obsolete documents are properly controlled.

2. Production Data & Reporting

• Prepare and maintain daily and monthly production reports.
• Collect, update, and maintain production data, including production output, efficiency, and performance records.
• Verify production data for accuracy and completeness.
• Assist in preparing reports and summaries required by the Production Department and management.

3. Attendance & Manpower Administration

• Collect and maintain employee attendance, overtime, leave, and manpower records.
• Support monthly attendance reconciliation and ensure records are accurate and updated.
• Coordinate with HR on production employee onboarding and offboarding.
• Assist with employee information and general welfare administration.
• Follow up with relevant departments on attendance and manpower-related matters when required.

4. Audit & Compliance Support

• Support internal, customer, and ISO audits by ensuring production documents and records are complete, accurate, and traceable.
• Assist in preparing required documentation and records for audit purposes.
• Ensure production documentation is maintained in accordance with applicable company procedures and quality requirements.
• Support document control activities related to ISO 9001 / ISO 13485 requirements.

5. Production Administrative Support

• Provide general administrative and documentation support to the Production Department.
• Assist in maintaining proper filing systems and production records.
• Coordinate with Production, HR, QA, and other departments on documentation and administrative matters.
• Maintain a clean, organized, and systematic working environment in accordance with 5S requirements.
• Perform any other duties and responsibilities assigned by the immediate superior from time to time.

Requirements

• Minimum SPM / STPM or equivalent.
• Certificate or Diploma in Business Administration, Office Administration, Management, Information Management, or a related field is an added advantage.
• Candidates with relevant experience in Document Control (DCC), Production Administration, or manufacturing documentation will be given preference.
• Fresh graduates with a positive working attitude and willingness to learn are encouraged to apply.
• Computer skills and good knowledge of Microsoft Office, especially Word and Excel.
• Good documentation, filing, and record management skills.
• Ability to maintain accurate and systematic records.
• Good data entry and basic data analysis skills.
• Good communication and coordination skills.
• Able to work independently and as part of a team.