Document Control Executive

• Support preparation of documentation for RBA, customer and social compliance audits.
• Ensure documents related to legal, regulatory, customer and company requirements are properly maintained.
• Manage the company's Document Control System and ensure proper control of all controlled documents.
• Prepare, register, issue, revise, distribute and withdraw controlled documents.
• Maintain the Master Document List (MDL) and ensure document status is accurately updated.
• Coordinate with respective departments for new document creation and document revisions.
• Check documents for proper format, numbering, revision history and approval before release.
• Ensure changes to documents are properly recorded and traceable.
• Maintain document change/revision history.
• Follow up with document owners for overdue document reviews.
• Control and maintain company records according to the applicable retention period.
• Ensure records are properly identified, filed, stored and retrievable.
• Maintain records retention and disposal schedules.
• Ensure confidential and sensitive documents are protected from unauthorized access.
• Support departments in proper filing and record management practices.
• Ensure document control practices comply with applicable ISO management system requirements.
• Support internal, customer and certification audits by preparing required documents and records.
• Provide controlled documents and records to auditors when required.
• Monitor and follow up on document-related audit findings and corrective actions.
• Ensure audit evidence is properly maintained and traceable.
• Maintain documents and records required for RBA compliance and customer audits.
• Ensure relevant policies, procedures, work instructions, forms and records are current and controlled.
• Support preparation of documentation for RBA, customer and social compliance audits.
• Ensure documents related to legal, regulatory, customer and company requirements are properly maintained.

JOB REQUIREMENTS

• Diploma or Bachelor's Degree in Business Administration, Quality Management, Document Control, Industrial Management or related field.
• Minimum 2–3 years of experience in document control, QA, ISO, manufacturing administration or related position.
• Experience in manufacturing or packaging industry is an advantage.
• Experience in ISO 9001, RBA or customer audit documentation is an added advantage.