Document Control Lead

We are looking for an experienced Document Control Lead to join a PMC mission on a major Data Center project located in Luxembourg. In this role, you will be responsible for establishing and maintaining a robust document management environment across all design, construction, and commissioning phases. Candidates with experience in data center or pharmaceutical construction projects are strongly preferred.

Key Responsibilities

Design Leadership

• Maintain complete records of all design submissions, revisions, and approvals across PUF, C&S, and MEP disciplines.
• Implement and enforce document approval workflows, fully integrated with BIM processes.

Multidisciplinary Coordination

• Manage the flow of documentation among design, construction, QA/QC, commissioning, commercial, and operations teams.
• Ensure a single source of truth for all drawings, models, ITPs, test records, and technical documents.

Construction Oversight & Field Execution

• Control and track transmittals for shop drawings, method statements, ITPs, and subcontractor deliverables.
• Ensure all required hold‑point documentation is approved before construction releases.

Schedule & Delivery Management

• Monitor document-related milestones to support project planning and commissioning activities.
• Prepare look‑ahead reports to avoid delays caused by missing or late documentation.

Client & Stakeholder Interface

• Provide access to client portals and support formal audits.
• Prepare handover packages including O&M documentation, warranties, certificates, test records, and BIM as‑built deliverables.
• Coordinate document submissions to local authorities for permitting and compliance.

Quality, Risk & Safety Management

• Maintain audit trails, retention schedules, and secure document storage standards.
• Ensure documentation meets contractual and regulatory requirements.
• Define and implement naming conventions, metadata standards, and backup procedures to mitigate data‑related risks.

Leadership & Team Oversight

• Lead and mentor document control staff.
• Provide training on EDMS platforms such as Aconex, ProjectWise, or SharePoint.
• Ensure alignment and integration between EDMS, BIM systems, and project controls.

Profile

• Degree or diploma in Information Management, Engineering, Construction, or a related field.
• At least 8 years of document control experience on large construction or data center projects.
• Strong proficiency with EDMS platforms (Aconex, ProjectWise, SharePoint, or similar).
• Solid understanding of BIM deliverables and associated workflows.
• Full professional proficiency in English; French or German is an added advantage.

What You Can Expect

• A key role within a high‑profile Data Center project.
• The opportunity to design and optimize document control processes across all project stages.
• Close collaboration with cross‑functional engineering, construction, commissioning, and client teams.
• Leadership responsibilities within a motivated and growing document control department.
• A dynamic, international environment with opportunities for professional growth.