Document Control Manager

We are looking for an experienced Document Control Manager to lead and standardize the Company's document control function across Head Office and multiple construction projects in the UAE.

The successful candidate will be responsible for establishing robust document control processes, improving document management practices, and supporting the implementation and development of a structured Electronic Document Management System (EDMS) across the organization.

Key Responsibilities:

• Lead and manage the document control function across Head Office and construction projects.
• Develop, implement, and standardize Document Control procedures, workflows, templates, registers, and filing structures.
• Ensure effective control and tracking of drawings, technical documents, RFIs, submittals, transmittals, correspondence, reports, contracts, and project records.
• Establish and maintain proper document numbering, revision control, naming conventions, metadata, distribution, and archiving procedures.
• Monitor document submissions, reviews, approvals, revisions, and distribution to ensure information is available to project teams on time.
• Lead the development, implementation, and improvement of the Company's EDMS / Common Data Environment (CDE).
• Assess existing document control practices and identify opportunities for digitalization, automation, and process improvement.
• Work closely with Project Managers, Engineering, Commercial, QA/QC, Planning, Procurement, IT, consultants, and clients to ensure effective document management.
• Establish standardized document control requirements across all projects.
• Conduct regular document control audits and ensure compliance with Company procedures, project requirements, and contractual obligations.
• Ensure proper project close-out, handover, as-built documentation, O&M manuals, and final records.

Requirements:

• Bachelor's degree in Engineering, Construction Management, Information Management, or a related field is preferred.
• 8–12+ years of experience in Document Control / Document Management, with significant experience in the UAE construction and contracting industry.
• Proven experience working with main contractors, construction contractors, EPC contractors, or engineering & contracting companies.
• Experience managing document control for large-scale construction projects.
• Strong hands-on experience with EDMS / CDE platforms.
• Experience with systems such as Aconex, Procore, Autodesk Construction Cloud, Asite, SharePoint, ProjectWise, or similar platforms.
• Strong understanding of construction documentation, including IFC drawings, shop drawings, material submittals, RFIs, technical submittals, method statements, ITPs, transmittals, site instructions, correspondence, and handover documentation.
• Proven experience in developing or implementing document control systems, procedures, and workflows.
• Strong knowledge of document revision control, document registers, transmittals, distribution matrices, workflows, and document archiving.
• Excellent communication, coordination, organizational, and leadership skills.
• Strong attention to detail with the ability to manage high volumes of project documentation.

Preferred Candidate:

We are particularly interested in candidates who have hands-on experience building, restructuring, or implementing an EDMS/document control system.

The ideal candidate must have a strong construction/contracting background, understand project documentation and workflows, and have the ability to establish a professional and standardized document control system across the Company's projects.