Document Control Manager

Jasara Program Management Company (Jasara PMC) is a leading Joint Venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, established to deliver world-class program management services across the Kingdom of Saudi Arabia. Jasara plays a key role in supporting the realization of Saudi Vision 2030, particularly in delivering giga-projects and large-scale infrastructure developments. We are seeking a Document Control Manager to join JASARA PMC. Document Management position overseeing the document control systems and processes for the Programme. Interfaces with different stakeholders within the organization to ensure consistent approach on document management activities. Review the Document Plans and Procedure prepared by the Consultant and Contractors.

Key Responsibilities

• Manages a team of Senior Document Controllers
• Set up the Document Control procedures, processes, templates, etc.
• Develop checklist for document submissions
• Proactively conduct spot audits and over-the-shoulder-reviews of Project Teams to facilitate their understanding of and enhance their compliance to Document Controls procedures.
• Implement and maintain coordinated and consistent document filing system for the program
• Establish procedural framework for identifying, collecting, distributing and filing the controlled documents for the Program (i.e Document Control Procedure)
• Set-up the Document Distribution Matrix in EDMS
• Set-up the workflow templates in EDMS required for document reviews / distribution to appropriate individuals
• Runs & administrates the Document Control System
• Create user account in EDMS
• Closely supervises difficult / sensitive phases of the programme and liase with direct reports to resolve issues
• Monitor EDMS Licenses usages
• Approves weekly Timesheet of designated team
• Assist users in capturing and locating electronic information.
• Performs such assignments and duties assigned by the management as deem necessary from time to time

Desired Candidate Profile

Bachelor of Science Degree in Project Management for relevant field

10 years plus experience in related role required

Strong supervisory and leadership skills

Strong decision-making abilities

Strong analytical and problem-solving skills

Excellent organizational skills and attention to detail

Excellent verbal and written communication skills

Expert in Document Control Procedures

Proficient in Document Quality Control

Competent in Document Control Audits

Proficient in Document Numbering Systems

Proficient in Revision Control/Document Changes

Ability to manage multiple Consultants and Contractors

Proficient in Document Control System (EDMS) Administration

Proficient with Microsoft Office Suite, or related software

Proficient with Microsoft Office Excel's functions and formulas