Document Control Manager (Hydropower)

About the role

Responsible for overseeing the organization's document control system, ensuring the accurate creation, review, distribution, storage, retrieval, and archiving of documents. This role ensures compliance with company policies, quality standards, regulatory requirements, and project specifications while maintaining document integrity and confidentiality.

Key responsibilities

• Develop and implement document control policies, procedures, and workflows for hydropower construction projects.
• Manage the entire document lifecycle, including creation, review, approval, distribution, revision control, and archiving.
• Maintain control of engineering drawings, technical specifications, shop drawings, method statements, permits, contracts, reports, and project correspondence.
• Ensure proper tracking and retrieval of project records, including as-built drawings and project closeout documentation.
• Coordinate with project managers, engineers, consultants, contractors, subcontractors, and clients regarding document submissions and approvals.
• Administer and maintain Electronic Document Management Systems (EDMS) and project collaboration platforms.
• Monitor document status, overdue submissions, and project deliverables to ensure compliance with project schedules.
• Support quality assurance and quality control (QA/QC) activities by maintaining accurate documentation and audit records.
• Ensure compliance with environmental, health, safety, and regulatory documentation requirements for hydropower projects.
• Lead document control audits and support internal and external compliance reviews.

About you

• Bachelor's degree in Business Administration, Information Management, Engineering, Construction Management, or a related field.
• Minimum of 5 years of experience in document control, records management, or a related field.
• At least 2 years of supervisory or management experience.
• Certification in Records Management, Document Control, or Quality Management is an advantage.
• Knowledge of ISO 9001 and document management best practices.
• Proficiency in Microsoft Office applications and document management systems.
• Experience in construction, engineering, manufacturing, energy, or project-based environments is preferred.
• Proven experience managing electronic document management systems (EDMS).
• Strong organizational and document management skills.
• Excellent attention to detail and accuracy.