Document Control Manager / Supervisor

About the role

Manage and oversee document control activities for Government & Civil Infrastructure projects nationwide, ensuring project documents are accurate, properly controlled, traceable and submitted on time throughout the project lifecycle.

Key responsibilities

• Manage end-to-end document control for multiple Government & Civil projects.
• Establish and maintain document control procedures, filing structures, document registers and approval workflows.
• Control incoming and outgoing project documents, correspondence, revisions and document distribution.
• Coordinate document submission, review and approval with project teams, clients, consultants, vendors and subcontractors.
• Track document status, outstanding approvals and key deliverables, and provide regular reports to Project Management.
• Ensure project documentation is complete, accurate, traceable and aligned with contractual and client requirements.
• Maintain project records supporting payment, variation, claims, audit and project handover.
• Coordinate final project documentation and ensure timely handover and project close-out.
• Improve document control processes and systems to increase efficiency, visibility and traceability.
• Lead, coach and supervise Document Controllers / Project Administrators across assigned projects.

About you

• Bachelor's degree in Business Administration, Engineering, Construction Management, Information Management or related fields.
• Relevant experience in Document Control / Project Documentation, preferably within project-based organizations.
• Experience in Construction, Infrastructure, Telecom, Engineering, EPC or Government projects will be an advantage.
• Good understanding of document control processes, document registers, revision control, approval workflow and project filing systems.
• Strong coordination, follow-up and organizational skills with high attention to detail.
• Able to manage multiple projects and large volumes of documentation effectively.
• Good communication and coordination skills with internal teams and external stakeholders.
• Proficient in Microsoft Office and comfortable working with electronic document management systems.
• Able to travel or support project sites nationwide when required.