Document Control Officer

🌟 We're Hiring: Document Control Officer

📍 Location: United Arab Emirates (Remote)

🕒 Employment Type: Part-Time

💼 Experience Level: Mid-Level to Senior

🌐 Work Arrangement: Fully Remote

About Us

We are a globally focused organization committed to maintaining accurate, secure, and well-structured information across business operations. Our teams rely on effective document management, strong information governance, and consistent processes to support efficient collaboration and informed decision-making. We value accuracy, integrity, accountability, confidentiality, collaboration, and continuous improvement.

The Role

We are seeking a highly organized Document Control Officer to manage, track, maintain, and distribute controlled business documentation throughout its lifecycle. This part-time remote role is suited to a detail-oriented professional who can coordinate document reviews and approvals, maintain version control, and ensure authorized teams have timely access to accurate and current information.

Key Responsibilities

• Manage document control processes, procedures, registers, and centralized filing systems.
• Register, classify, distribute, archive, and retrieve controlled documents.
• Maintain accurate document registers, revision histories, logs, and tracking records.
• Control document versions and ensure teams access the latest approved information.
• Coordinate document reviews, approvals, revisions, and distribution with stakeholders.
• Monitor submission deadlines, document status, outstanding actions, and approval workflows.
• Ensure documents are correctly formatted, named, indexed, and stored.
• Maintain secure digital records and support appropriate access and confidentiality controls.
• Respond to authorized document requests and retrieve information efficiently.
• Conduct regular checks for missing, outdated, duplicated, or incorrectly filed documents.
• Support audits, compliance reviews, reporting, and document-management improvement initiatives.
• Maintain document control procedures, templates, guidelines, and process documentation.

Requirements

• 3+ years of professional experience in document control, records management, administration, project coordination, or a related field preferred.
• Bachelor’s degree or equivalent qualification in Business Administration, Information Management, Engineering, or a related discipline preferred.
• Strong understanding of document lifecycle management, revision control, filing, and records organization.
• Proficiency in Microsoft Office, Google Workspace, document management systems, and digital collaboration tools.
• Excellent attention to detail and a strong commitment to accuracy.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Good written and verbal communication skills.
• Ability to handle confidential and sensitive business information responsibly.
• Strong analytical and problem-solving skills with a process-oriented mindset.
• Ability to work independently and coordinate effectively with remote and international teams.
• Professional certifications are not required unless specifically relevant to the role.

What We Offer

• Flexible part-time work with a fully remote arrangement.
• Competitive compensation aligned with experience and responsibilities.
• Opportunities to support international projects and business operations.
• Exposure to modern document-management and digital collaboration technologies.
• A professional environment focused on accuracy, organization, and continuous improvement.
• Opportunities for professional development and broader operational experience.