Document Control Spec

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UCT is looking for a talented Document Control Spec to join us in China!

Implements and maintains change to the PLM system (Agile). Supports Document Control team.  Review and process document change requests submitted to DC through Agile (PLM system) for completeness and accuracy of the necessary information needed and route for approval.  Once approved, the DC Specialist will release the document in the PLM & ERP system and notify the respective users of the implementation.  Provide data necessary to monitor the effectiveness of the PLM system.

Duties and Responsibilities:

Document Control Specialist: Level 1, Entry level

· General:

o Monitor the day-to-day activities and ensure completion of assignments or activities using established guidelines, procedures, and policies.

o Can process document change orders – Initial Release, Preliminary Release, Component Release, and ECO; and change requests such as NOC, TCR, and ECR in Agile or similar system.

o Monitor, manage, and maintain the change process in the PLM and ERP system.

o Can do the update of supplier lock parts for Authorized Vendor list in Visual Manufacturing system.

o Can process the Agile account set-up and termination.

o Can cater basic Agile concerns from other team.

o Successfully complete all document control and company-wide required training as assigned (e.g., compliance, safety, HR, Trade control, etc.).

Sr. Document Control Specialist: Level 2, +1 years of experience

· General:

o Must be an expert Level 1 Document Control Specialist

o Able to resolve and support the Agile IT in resolving Agile change orders to ERP transfer issues.

o Receives predetermined work assignments from Supervisor and/or Manager that are subject to control and review.

o Successfully complete all document control and company-wide required training as assigned (e.g., compliance, safety, HR, Trade control, etc.)

Document Control Engineer: Level 3, +3 years of experience

· General:

o Must be an expert Level 1 and 2 Document Control Specialist

o Monitors procedure and change authorization in accordance with EDC procedures.

o Can help in reviewing and update All EDC Documents
o Attend the meetings together with the Supervisor for Agile-related issues o Knows how to do the Agile testing in Agile QA, Dev, Sandbox and Project environment
o Provide training to Level 1 employees.
o Recommend process improvements to the supervisor/manager. o Successfully complete all document control and company-wide required training as assigned (e.g., compliance, safety, HR, Trade control, etc.)

Sr. Document Control Engineer: Level 4, +5 years of experience
· General:
o Must be an expert Level 1, 2 and 3 Document Control Specialist o Can act as team lead in absence of the Supervisor
o Support Agile IT for Agile HD ticket testing and creation of test cases
o Maintain and update CCB Matrix as required
o Successfully complete all document control and company-wide required training as assigned (e.g., compliance, safety, HR, Trade control, etc.)

Document Control Supervisor: Level 5, +5 years of experience, plus:
· General:
o Supervise the document control team, including training, performance evaluation, and workload distribution.
o Develop and implement document control procedures and policies.
o Monitor day-to-day Agile change orders and request activities.
o Check Agile to ERP - Visual and SAP transfer activities.
o Develop and implement strategies to enhance document management efficiency and effectiveness.
o Generate reports on document control activities and present findings to manage.
o Ensure that all Agile documentation meets the requirements.
o Serve as the point of contact for Agile system inquiries and issues.
o Facilitate communication between document control specialist and other departments to ensure efficient document handling.
o Work closely with other departments to ensure proper documentation flow and control.
o Prepare and update document control manuals and guidelines.
o Identify areas for improvement in document control processes.
o Conduct performance reviews and provide feedback to team members.
o Successfully complete all document control and company-wide required training as assigned (e.g., compliance, safety, HR, Trade control, etc.)

o Document Control Manager: Level 5, +5 years of experience, plus:
· General:
o People manager with direct reports
o Review and approve training document changes to QMS system
o Working with engineering teams to gather necessary documentation and facilitate communication.
o Manage Agile document control systems and databases.
o Overall monitor document control activities.
o Establish key performance indicators (KPIs) to track progress and performance.
o Review and approve all developed strategies for the document control management system.

· Training:
o Successfully complete all required training as assigned.
§ Trade Control training
§ Intellectual Property protection
§ Safety training
§ Other site and HR training as assigned.

o Maintain current all qualifications including:
§ Trade control compliance.
§ Intellectual Property protection

· Communications:
o Occasional phone calls/emails with change originators to correct issues with change submissions.
o Internal escalations to Supervisor upon recognition system failure to implement changes.

Knowledge, Skills and Abilities:
· Strong time management and organizational skills
· Strong verbal and written communication skills
· Working knowledge of Document Control using DC software / system
· Customer service orientation
· Ability to work effectively with all departments and other groups to ensure that site On-Time delivery and quality goals and objectives are met.
· Working knowledge of Agile (PLM) system
· Working knowledge of MS Office Suite and database software
· Working knowledge of SharePoint and MasterControl a plus

Educational/Certification Requirement:
· Bachelor’s Degree in Engineering or Technical / Associate Degree with Document Control experience, equivalent in engineering discipline for levels 1-2.
· Bachelor’s Degree in Engineering or any with Document Control equivalent experience in discipline for levels 3 - Manager.

Experience Requirement:
Work Experience:
· 3-5 years’ experience in DC/Engineering services in a semiconductor or similar industry Level 1-2.
· 5+ years’ experience in DC/Engineering services in a semiconductor or similar industry Level 3-Manager.

Physical Demands and Working Conditions: This section is required for compliance with the Americans with Disabilities Acts (ADA) Criteria:
Work Environment:
o Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
o Works is a manufacturing, office environment.

Physical Demands :
o Ability to differentiate color.
o Ability to climb, stoop, kneel, crouch, reach, walk, push, pull and grasp.
o Ability to lift up to 25 lbs. o Ability to lift over 25 lbs. with assistance.
o Ability to move arms, hands and fingers.
o Required to have visual acuity to perform assigned tasks.
o Ability to sit or stand for sustained periods of time.

Environmental Exposure:

· Subject to frequent interruptions.
o May involve exposure to moderate noise levels from printers, faxes, computer etc.
o Subject to hazards including electrical current, moving mechanical parts, and exposure to chemicals and debris.

Overnight Travel:
o None Work Schedule:
o Due to the nature of the work and the fact that UCT is a U.S. based company, flexible scheduling is required; the supervisor will accommodate work schedules to meet department and business needs and will advise employee with as much time as possible ahead of schedule change. Flexible schedules can be unpredictable. Special circumstances will be considered on a case-by-case basis by management.

At Ultra Clean Technology, we do not just welcome diversity - we celebrate it! Ultra Clean Technology is proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, national or ethnic origin, age, religion, disability, sexual orientation, gender, gender identity and expression, marital status, and any other characteristic protected under laws and regulations.