Document Control Supervisor

Document Controller Supervisor

Purpose of the Job

The Document Controller is responsible for managing, organising, and safeguarding all project documentation throughout its lifecycle. This role ensures that accurate, up to date information is accessible to project teams, stakeholders, and external partners. The Document Controller maintains compliance with company standards, contractual requirements, and regulatory obligations.

Reports to

Head of PMO

Key Accountabilities

·        Proficient Microsoft skills

·        Project Administration experience ideally EDMS

·        Project Document controller systems experience

·        Problem and solution minded

·        Excellent written and verbal communication skills

·        Able to prioritise and manage multiple tasks

·        Ideally ECDL qualified

Duties and Requirements

Document Management & Control

·       Establish and maintain document control processes, procedures, and metadata standards.

·       Manage the receipt, registration, tracking, and distribution of project documentation.

·       Ensure all documents are correctly formatted, version-controlled, and stored in the appropriate systems.

·       Oversee document workflows, ensuring timely reviews, approvals, and close outs.

Systems Administration

·       Maintain and administer the project’s electronic document management system (EDMS) such as Aconex, Asite, Viewpoint, SharePoint, or similar.

·       Support users with system access, training, troubleshooting, and ensuring proper use of workflows and file structures.

·       Ensure data integrity, audit trails, and compliance with information governance requirements.

Quality & Compliance

·       Conduct document quality checks (e.g., naming conventions, revision control, completeness).

·       Ensure documentation meets project standards, contractual requirements, and regulatory guidelines.

·       Prepare reports on document status, compliance, overdue actions, and system metrics.Coordination & Communication

·       Act as a central point of contact for all document control activities.

·       Liaise with project managers, engineering teams, contractors, and external stakeholders to ensure documentation is delivered on time.

·       Facilitate document-related queries, clarifications, and training sessions.

·       Support project start-up and close-out documentation, including handover packages and O&M manuals.

Project Support

·       Assist with information management strategies and continuous improvement initiatives.

·       Monitor document deliverables against project schedules and escalate delays as necessary.

·       Support change control by ensuring documentation reflects approved changes and updates.

Occupational Skills and Knowledge

·       Proven experience in a Document Controller or Information Management role.

·       Strong understanding of document control processes within construction, engineering, or major project environments.

·       Proficiency with EDMS platforms (e.g., Aconex, Asite, Viewpoint, BIM 360, SharePoint).

·       Excellent organisational skills with strong attention to detail.

·       Ability to manage high volumes of documentation and work to tight deadlines.

·       Strong communication skills and confidence in working with multi-disciplinary teams.

·       Familiarity with quality assurance practices and information governance requirements.

·       Experience working on large construction, rail, infrastructure, or engineering projects advantageous.

Advantageous

·       Experience/familiarity with the fusion industry.

·       Strong analytical and critical thinking skills.

·       Ability to adapt to changing priorities and work environments.

·       Vocational qualifications in administration or project support beneficial.

·       Training or certification in document control or information management desirable.

Degree qualified or relevant experience

·       A degree level qualification in STEM / Construction advantageous.