Document Controller & Reporting Executive

About the Role (Urgent position)

We are looking for a detail-oriented and highly organized Document Controller & Reporting Specialist to join our team. This role requires a professional who can manage the full lifecycle of project documentation while delivering high-quality, customized reports with accurate Lampiran A,F,K,O & familiar with custom document process. The ideal candidate will have proven experience in preparing, formatting, and reviewing custom reports and supporting documentation for internal stakeholders, clients, or regulatory bodies.

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Key Responsibilities

Document Control & Management

• Manage, maintain, and control all project documentation including drawings, reports, correspondences, submittals, and transmittals.
• Ensure all documents are properly classified, registered, distributed, and archived in accordance with company policies and requirements.
• Maintain master document registers and tracking logs to ensure full visibility and audit readiness.
• Enforce document control procedures, workflows, and naming conventions.

Custom Lampiran & Reporting

• Prepare, format, and review customized reports complete with comprehensive Lampiran including tables and supporting documentation.
• Perform independent review of custom reports prior to client distribution, ensuring content accuracy against source data, calculations, and supporting documents.
• Create and manage custom reports using advanced Excel or report-writing tools, ensuring consistency in format and content.
• Compile and prepare Lampiran documents such as statements, audit opinions, tax attachments, and other regulatory appendices as required.
• Ensure all Lampiran o are properly embedded, referenced, and cross-checked within final report packages.

Reporting & Records

• Prepare formal progress reports, including weekly/monthly status summaries and document control reports.
• Generate reports on documentation status, pending approvals, overdue responses, and submission history.
• Support teams with month-end documentation reports and ad-hoc reporting requests.
• Maintain clean registers and track overdue reviews or missing documents.

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Qualifications & Requirements

• Diploma or Bachelor’s degree in business administration, Project Management, or a related field.
• Minimum 2 years of experience in document control and reporting, preferably within custom regulation, declaration report team, or project-based industries.
• Proven experience in preparing custom Lampiran reports with strong attention to detail and accuracy.
• Advanced proficiency in Microsoft Excel (pivot tables, formulas, macros) and Microsoft Word for report formatting.
• Familiarity with document management systems (e.g., WMS, SharePoint).
• Strong understanding of document control procedures, version control, and audit trail maintenance.
• Excellent written and verbal communication skills in Bahasa Malaysia and English.
• Ability to work under pressure, meet tight deadlines, and manage multiple projects simultaneously.