Document Controller-Banting,Selangor

Document Controller (Data Center Projects)

Key Responsibilities

• Manage and maintain all project documentation, including drawings, specifications, method statements, RFIs, submittals, technical documents, inspection records, and project correspondence using Autodesk Construction Cloud (ACC) and other document management systems.
• Ensure all documents and records are properly registered, distributed, tracked, updated, archived, and retained in accordance with project requirements, company procedures, quality standards, and client requirements.
• Coordinate with Project Managers, Consultants, Main Contractors, Subcontractors, Vendors, and Clients to ensure timely submission, review, approval, and distribution of project documents.
• Monitor and maintain document revision status, ensuring only the latest approved versions are available for project use.
• Manage incoming and outgoing correspondence, transmittals, submittals, RFIs, technical queries, and document workflows through ACC and other approved platforms.
• Establish and maintain project document control registers, logs, filing systems, and document tracking reports for effective monitoring and retrieval.
• Support project teams in document compliance, audit preparation, handover documentation, testing & commissioning records, and close-out documentation.
• Ensure proper control and maintenance of as-built drawings, operation and maintenance (O&M) manuals, warranties, certificates, and handover dossiers.
• Generate periodic document status reports and highlight overdue submissions or approvals to project stakeholders.
• Maintain both electronic and hardcopy filing systems where required to ensure accurate and efficient document retrieval.
• Provide administrative support, including document preparation, scanning, copying, filing, and distribution of project-related information.
• Ensure confidentiality, accuracy, and integrity of all project documentation.
• Perform any other duties and responsibilities assigned by Management from time to time.

Core Competencies

• Strong document control and records management skills.
• Proficiency in Autodesk Construction Cloud (ACC) Document Management.
• Excellent planning, organization, and attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong communication and stakeholder coordination skills.
• Problem-solving and analytical capability.
• Results-oriented and proactive mindset.
• Knowledge of construction quality management systems and document control procedures.

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Job Requirements

• Diploma or Degree in Business Administration, Project Management, Engineering, Construction Management, Information Management, or a related field.
• Minimum 5 to 7 years of document control experience in construction, preferably with Data Center, Mission-Critical, M&E, or Large-Scale Infrastructure Projects.
• Mandatory hands-on experience with Autodesk Construction Cloud (ACC), including document management, workflows, transmittals, version control, and reporting.
• Familiarity with document control standards, project lifecycle documentation, testing & commissioning (T&C) records, and project handover requirements.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint), SharePoint, Adobe Acrobat, and electronic document management systems.
• Strong understanding of construction drawings, specifications, RFIs, submittals, material approvals, shop drawings, and as-built documentation.
• Highly organized, detail-oriented, reliable, and capable of maintaining document accuracy under tight deadlines.
• Able to work effectively in a fast-paced project environment and coordinate with multiple stakeholders.
• Good command of written and spoken English. Ability to communicate effectively with consultants, clients, contractors, and project teams.
• Experience supporting ISO 9001 quality management systems and document audits would be an added advantage.