Document Controller

Key Responsibilities:

• Manage, control, and maintain all project documentation in accordance with company procedures and document control standards.
• Register, track, distribute, and archive engineering documents, drawings, technical submittals, contracts, and correspondence.
• Ensure proper document numbering, revision control, version management, and document status updates.
• Maintain document registers, transmittals, document logs, and approval workflows.
• Coordinate with project teams, consultants, contractors, and clients to ensure timely submission, review, and approval of project documents.
• Monitor document compliance with project quality management systems and document retention requirements.
• Maintain Electronic Document Management Systems (EDMS) and ensure accurate filing and retrieval of records.
• Prepare periodic document control reports and support project audits and quality reviews.
• Ensure confidentiality, accuracy, and integrity of project documentation throughout the project lifecycle.
• Support project close-out activities, including document handover and final archiving.

Minimum Requirements:

• Bachelor's Degree in Information Management, Engineering, Business Administration, or a related field.
• Minimum 8 years of experience in document control or records management within engineering, construction, infrastructure, or capital projects.
• Proven experience managing engineering drawings, technical documents, specifications, contracts, RFIs, submittals, and project correspondence.
• Strong knowledge of document control procedures, document numbering, revision control, filing systems, and document distribution workflows.
• Hands-on experience with Electronic Document Management Systems (EDMS) such as Aconex, Autodesk Construction Cloud (ACC), Procore, SharePoint, OpenText, Documentum, or similar platforms.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
• Familiarity with project lifecycle documentation requirements and quality management systems (ISO 9001 or equivalent).
• Excellent organizational skills with the ability to manage large volumes of documentation while meeting project deadlines.
• Strong attention to detail, communication, and coordination skills.