Document Controller

Work Location: Kuala Lumpur and Johor

Key Responsibilities:

• Establish and maintain an effective document control systemfor project documentation.

• Manage incoming and outgoing documents including drawings, specifications, reports, correspondence, and records.

• Ensure proper document numbering, version control, revision tracking, and filing in accordance with company standards.

• Maintain an up-to-date document register / master list**.**

• Distribute documents to internal teams, consultants, clients, and subcontractors as required.

• Ensure all stakeholders are working with the latest approved document revisions**.**

• Coordinate document submissions, approvals, and acknowledgements within agreed timelines.

• Ensure document control processes comply with company procedures, project requirements, and audit standards**.**

• Maintain accurate records forcontractual, technical, and regulatory documentation**.**

• Support audits by providing complete and traceable document records when required.

• Support the project team in preparing and compiling reports, submissions, and correspondence.

• Assist in managing document control for tender, construction, and handover stages.

• Archive project documents upon project completion in accordance with retention policies.

• Perform any other document-related or administrative duties as assigned by management

Requirements:

• Diploma or Degree in Business Administration, Engineering, Construction Management, or related field.

• Minimum 2 to 5 years of experience as a Document Controller, preferably in construction, data centre, or project-based environments.

• Strong knowledge of document control processes and best practices.

• Familiar with document management systems (e.g. EDMS, Aconex, Procore, SharePoint, or similar).

• Proficient in Microsoft Office(Word, Excel, Outlook).

• Good organisational, attention to detail, and time management skills.

• Able to work independently and handle multiple documents with accuracy.

• Good communication skills and ability to coordinate with multiple stakeholders.

Working Conditions:

• May be required to work on-site depending on project phase and location.

• Occasional extended hours or weekend work may be necessary to meet project deadlines.