Document Controller

Job description ( Hiring Immediately)

• Ensure document control procedures comply with Company policies, ISO 9001 Standard, and Contractual requirements.
• Coordinate with Project Teams, Contractors, and Clients for document-related queries.
• Receive, log, track, and distribute incoming and outgoing project documents.
• Quality Check and ensure all project related documents are correctly numbered, filed, and stored in accordance with procedure.
• Prepare and maintain a Document Distribution Matrix, ensure timely distribution of approved documents.
• Maintain revision history logs, ensure obsolete versions are removed, and ensure only the updated and latest approved versions are available for use.
• Liaise with project teams to establish Document Deliverable Logs. Monitor deliverables against schedules, prepare transmittals, and follow up on outstanding submissions.
• Generate periodic document status reports and dashboards for management.
• File documents in digital records, ensure secure archiving, and establish retention schedules. Manage retrieval and disposal of obsolete records.
• Assist with document formatting, numbering, and template usage. Support preparation of reports, manuals, and presentations.
• Escalate delays to project management with status and propose corrective actions.
• Maintain confidentiality and security of project document and data.
• Maintain project access matrix for access and permission

PROFESSIONAL CERTIFICATIONS :

- Electronic Document Management

• Computer Applications

• MS Office Automation

REQUIRED SKILLS :

• Solid knowledge in Oracle Unifier, EDMS, Office 365, SharePoint, and ISO 9001:2015.
• Team management and leadership skills.
• Effective communication skills.
• Good interpersonal skills.
• Problem-solving and organizing skills.
• Critical thinking and attention to details.