Document Controller

Qualifications:

• Graduate of a technical drawing or drafting-related course.
• With knowledge of CAD, Revit, SketchUp, and other software.
• Fresh graduates are welcome to apply.

Willing to be assigned to our Central Bodega – Acacia Estates, Taguig.

Responsibilities:

Drawing Management

• Prepares formwork layouts and shop drawings related to R&D activities.
• Prepares the Project Formwork Layouts/Reference Layouts Master List.

Billing Documents

• Prepares Formwork Rental Billing Summaries.
• Prepares subcontractor and utility billings.

Document Management

• Manages RFA (Request for Approval) and RFI (Request for Information) documents:
• Prepares and transmits RFAs/RFIs from the Formworks Group.
• Compiles RFAs/RFIs from project sites and coordinates with the Formworks Supervisor and Manager for approval.
• Prepares WMS (Work Method Statement) documents for formwork and scaffolding-related methodologies.
• Compiles and controls RVFs (Request Validation Forms) submitted by project sites:
• Collects and uploads documents to SharePoint.
• Updates the status of each RVF.
• Coordinates with project sites regarding the status of RVFs.
• Updates the Formwork Inventory:
• Coordinates with the Formworks Stock Clerk to obtain updated inventory records at the Central Bodega.
• Compiles bi-monthly formwork inventories from project sites.
• Prepares a summary of critical items.
• Creates Purchase Requisition Slips.
• Prepares and updates the Formworks Group Innovations List.

Document and Record Control

• Ensures that approved layouts and drawings are properly distributed, logged, and filed.
• Maintains the central filing system and ensures that documents are not retrieved without proper approval.
• Ensures proper control and coordination of project documentation and data.
• Maintains records of RFI (Request for Information), RFA (Request for Approval), and CVI (Confirmation of Verbal Instruction) transmittals and responses from concerned departments.
• Assists in the preparation and collation of reports as required.
• Transmits complete files and drawings to OPCEN and other concerned departments.