Document Controller

Job Description Document Controller / Project Coordinator

Key Responsibilities

• Manage and maintain project documents, drawings, contracts, reports, and correspondence.
• Maintain document registers, trackers, transmittals, revision logs, and GFC/superseded drawing folders.
• Ensure proper document numbering, version control, filing, and timely distribution of approved documents.
• Coordinate with Project Management, Consultants, Contractors, Vendors, Contracts, Billing, Accounts, and Liaisoning teams for required submissions and approvals.
• Track pending documents, approvals, invoices, payments, and revisions, and follow up with concerned departments.
• Coordinate for PI approvals, payment clearances, work orders, invoice submissions, and outstanding payments.
• Prepare and coordinate submission of certificates and reports to SRA and other relevant authorities.
• Coordinate with consultants and internal teams for drawings, designs, certificates, reports, and project documentation.
• Organize, scan, upload, and archive physical and digital records.
• Ensure availability of the latest approved documents for project teams.
• Support project audits, documentation, handovers, and other administrative requirements.