Document Controller

Job Responsibilities

• Manage and maintain project documents using Oracle Aconex, ensuring proper document control, filing, distribution and archiving.
• Create and manage Aconex workflows and workflow templates for project documentation.
• Maintain document registers and ensure document status, revisions and records are updated accurately and promptly.
• Coordinate document submissions, reviews, approvals and distribution between Client, contractors, consultants and internal project teams.
• Coordinate final project documentation from contractors to the Client, including Early Access and CSA contractor documentation.
• Develop and coordinate workflows for Final Handover of Documents to the Client.
• Manage and coordinate Site Directions, NCRs, RFIs, Issues and Field records within Aconex.
• Coordinate the issuance and distribution of construction drawings to relevant contractors and project stakeholders.
• Act as the key contact for Aconex-related enquiries and provide user support to the project team.
• Train and guide new joiners on Aconex usage and document control procedures.
• Assist with document uploading, filing, scanning, printing and other day-to-day document control activities.
• Monitor Aconex workflows and update document registers concurrently to ensure records remain current.
• Prepare and maintain weekly Aconex registers and project documentation reports.
• Assist with PR issuance and PO follow-up with relevant project personnel.
• Support general project administration activities, including coordination of newsletters, video-shooting arrangements, townhalls and other project events.
• Perform other Document Control and Project Administration duties as assigned.

Job Requirements

• Diploma in Business Administration, Engineering, Construction Management, Document Control or a related discipline.
• Minimum 2 years of relevant experience in Document Control, Project Administration or a similar role.
• Hands-on experience with Oracle Aconex is highly preferred.
• Experience in construction, engineering, EPC, semiconductor, data centre or other project-based environments is an advantage.
• Familiar with document registers, workflows, document submission, revision control and document archiving.
• Good knowledge of Microsoft Office, particularly Excel and Word.
• Strong organisational, coordination and communication skills.
• Detail-oriented with good document management and follow-up skills.
• Able to work independently and coordinate effectively with contractors, consultants, clients and internal stakeholders.
• Willing to perform hands-on administrative and document control tasks when required.