Document Controller

Job Qualification

• Minimum Diploma in Business Administration, Information Management, Engineering, or a related field.
• Minimum 3–5 years of experience as a Document Controller in construction, engineering, or oil & gas projects.
• Experience in handling engineering drawings, technical documents, QAQC records, and project documentation is preferred.
• Familiarity with document management systems (DMS) is an advantage.
• Good understanding of document control procedures and records management.
• Strong organizational and filing skills.
• Good attention to detail and accuracy.
• Ability to manage multiple documents and meet project deadlines.
• Good communication and coordination skills.
• Familiarity with ISO documentation requirements is an advantage.
• Able to work independently and as part of a project team.

Job Responsibility

• Maintain and manage all project documents, drawings, correspondence, and records.
• Ensure documents are properly registered, numbered, classified, and filed.
• Control the issuance, distribution, revision, and retrieval of project documents.
• Maintain document registers and tracking logs for incoming and outgoing documents.
• Coordinate with project teams, clients, consultants, and subcontractors on document submissions and approvals.
• Ensure only the latest approved revisions are available for project use.
• Prepare document transmittals and maintain accurate records of document exchanges.
• Assist in preparing reports related to document control status and project documentation.
• Ensure compliance with company document control procedures and client specifications.
• Support audits by providing accurate documentation and records when required.