Document Controller

Key Responsibilities

• Manage and maintain physical and electronic company documents and records.
• Organize, classify, and maintain an efficient filing system.
• Ensure documents are properly named, dated, version-controlled, and archived.
• Monitor document revisions and ensure the latest versions are properly distributed.
• Receive, record, track, and distribute documents to the appropriate departments or personnel.
• Maintain document logs, registers, and tracking sheets.
• Coordinate with different departments regarding document submissions and requirements.
• Check documents for completeness, accuracy, and proper approvals.
• Ensure confidential and sensitive documents are securely stored.
• Retrieve documents and records when requested by authorized personnel.
• Assist in preparing reports and documentation related to document control.
• Monitor pending and incomplete documents and follow up with concerned personnel.
• Ensure compliance with company document management policies and procedures.
• Perform other administrative and document-related tasks as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Management, or a related field.
• With at least 1 year of experience in document control, administrative work, records management, or a similar position.
• Proficient in Microsoft Office, particularly Word and Excel.
• Highly organized and detail-oriented.
• Good communication and coordination skills.
• Able to manage multiple documents and deadlines efficiently.
• Trustworthy and capable of handling confidential information.
• Knowledge of document management systems is an advantage.

Preferred Skills

• Strong attention to detail
• Filing and records management
• Data entry and documentation
• Time management
• Coordination and follow-up
• Computer literacy
• Problem-solving skills