Document Controller

Roles & Responsibilities Document Control & Management

• Establish, implement, and maintain document control systems and procedures in line with project and

organisational requirements.

• Receive, register, classify, number, and distribute documents including drawings, reports, correspondence, and

technical records.

• Maintain document registers, metadata, revision history, and status tracking to ensure document integrity and

traceability.

Version Control & Compliance

• Control document revisions, superseded documents, and approval workflows to ensure only the latest approved

versions are in circulation.

• Ensure compliance with internal standards, client requirements, project procedures, and quality management

systems (e.g., ISO-aligned processes).

• Support audits by ensuring records are complete, accurate, and retrievable.

Systems & Tools

• Manage documents using Electronic Document Management Systems (EDMS/DMS) such as Navex, Unanet
• Business Collaborator, SharePoint, Aconex, ProjectWise, or similar platforms will be added advantage.
• Upload, download, and configure document permissions, workflows, and access controls as per project rules.
• Coordinate document transmittals to internal and external stakeholders. Stakeholder & Project Support
• Interface with engineers, designers, project managers, and external parties to ensure timely document submissions

and approvals.

• Monitor document turnaround times and follow up on overdue reviews or approvals.
• Provide guidance and support to project teams on document control procedures and best practices. Records & Archiving
• Maintain structured filing systems for both active and archived documents.
• Ensure proper handover of documents at project close-out, including as-built and final documentation sets.
• Manage retention and disposal of documents in accordance with records management policies.

Skills & Experience Expected

• Bachelors degree in relevant domain
• 4-8 years of relevant work experience
• Added advantage: Experience with BIM 360/ACC or Business Collaborator/Projectwise
• Strong Communication skills to handle client queries and teamwork skills.

Benefits, Opportunities & Career Impact

• Work on high-impact, global infrastructure projects that challenge and grow your skills.
• Collaborate with experienced professionals in a supportive, innovation-driven environment.
• Enjoy stable career progression with learning, development, and industry-standard perks.
• Thrive in a culture that values ownership, excellence, and collaboration