Document Controller

We’re growing our project service delivery team! 🚀

We’re Hiring: Document Controller | USP&ENG

At USP&ENG, we don't just deliver engineering projects - we power industries and create solutions that make a real impact.

We're looking for an organised, detail-focused Document Controller to build and run document control across our project and engineering programmes. Our document control systems and practices are still maturing, so this is as much a build-and-improve role as it is a day-to-day operating one - you'll assess where things stand today, design and implement a more advanced document control system and EDMS, and guide our Group Director of Projects and project leadership on the changes needed, before taking ownership of running it day to day.

If you take pride in accuracy, process, and follow-through, and enjoy bringing order to complex, multi-stakeholder documentation - you may be exactly who we're looking for.

What You’ll Be Doing

• Assess the maturity of our current document control systems and practices, and design, build and embed a more advanced document control system and EDMS
• Advise the Group Director of Projects and project leadership on document control gaps, risks, and improvement priorities
• Own and maintain the master document register and EDMS, ensuring correct numbering, revision control, and status tracking
• Issue and track transmittals to and from packagers, OEMs, vendors, and clients
• Coordinate document review cycles, logging comments and tracking them through to close-out
• Maintain filing structures and archives so records stay complete, accurate and easy to find
• Support internal and client audits and quality reviews (e.g. ISO 9001)
• Act as the first point of contact for document control queries from clients, packagers and OEMs, and provide regular status reporting.

What We’re Looking For

• Proven experience setting up, building, or significantly overhauling a document control system or EDMS from a low base - not only operating an already-mature system
• 3–5+ years' experience as a Document Controller in an engineering, construction, EPC, oil & gas, power generation or similar project environment
• Hands-on experience with an EDMS or document management platform (e.g. Aconex, SharePoint, Procore, ProjectWise)
• Experience managing transmittals, registers, and revision control across multiple stakeholders, ideally including international vendors or packagers
• Strong attention to detail, organisation, and proficiency in Microsoft Office (especially Excel)
• A relevant qualification in business administration, records/information management or engineering support is an advantage; a document control or EDMS certification (e.g. IRMS, AIIM) is a plus but not essential

How You’ll Make an Impact

We value performance and delivery excellence. Success in this role is measured through:

• Accurate, up-to-date registers and revision control that prevent cost and schedule impact from lost, superseded or mis-issued documentation
• Timely close-out of document-related actions and comment cycles, supporting on-time delivery and avoiding delay-related cost exposure
• Complete, correctly issued and audit-ready documentation that supports project billing, milestone claims and ISO 9001 reviews
• Design and roll-out of a fit-for-purpose document control system and EDMS, built and embedded across the team
• Clear, responsive stakeholder communication - acting as first point of contact for document control queries from clients, packagers, and OEMs

Why Join USP&E?

• Be part of impactful global projects
• Shape and build our document control systems from the ground up, with real influence over how "good" looks
• Work closely with a collaborative Engineering, Projects, Procurement and Quality team
• Join a company that values ownership, agility and quality delivery
• Enjoy a great culture and unique employee benefits

Location

Johannesburg Head Office

How to Apply

Interested candidates are invited to submit their CVs through any of the following channels:

- USP&E Global Website:

https://uspeglobal.com/pages/join-our-team/

- Email your CV – please use the title of the job you are applying for (Document Controller) as the subject of your email:

[email protected]

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